Clerical Supervisor II

JOB
Summary / Main Purpose of Job: The Clerical Supervisor II is responsible for hiring, training, motivating and supervising departmental support staff. This position will manage the office, coordinate the management of workload distribution, and provide direct clerical, secretarial and administrative support, as needed.

EXAMPLE OF DUTIES
Essential Duties, Tasks and Accountabilities: Essential duties, tasks and accountabilities vary by department and may include the following: Hire, train, motivate and supervise support staff. Coordinate and manage workload distribution. Maintain and update financial and personnel records and reports. Assign and implement cross-training to maintain productivity levels. Assist with goal setting for staff. Conduct performance evaluations and annual reviews. Review and administer office and county policies and procedures. Manage attendance records. Process payroll (or serve as back-up) and distribute bi-weekly checks. Handle personnel paperwork (JDF's, PDF's, employee reviews and annual merit process, etc.). Produce, maintain and distribute reports, as necessary. Formulate and administer all aspects of the yearly budget. Provide administrative support (secretarial, clerical, answer phones, transcription, typing, filing, copying, etc.). Serve as liaison with other departments and offices, as necessary. Order, maintain and distribute supplies and office equipment. Arrange for seminars and training courses (handle travel arrangements and accommodations). Maintain a favorable public image while interfacing with clients and the general public. Perform other duties, tasks and special projects, as required.

SUPPLEMENTAL INFORMATION
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.Computer Skills: To perform this job successfully, an individual should have: Intermediate Word skillsIntermediate Excel skillsIntermediate PowerPoint skillsPeopleSoft skills (Financial and HR) or the ability to learn PeopleSoftBasic OutLook skills (Email and Calendar)Basic Internet Explorer skillsWorking knowledge of the Court Management system