Clerk II

Description:

Pay: $16.35/hour

Department: Treasurer

This document is not a contract of employment. Employment is at-will.

Employees of the County of Laurens and applicants for employment shall be afforded equal opportunity in all aspects of employment without regard to race, color, religion, political affiliation, national origin, disability, marital status, gender, sexual orientation, or age.

Reasonable accommodation(s) may be available to employees or applicants of this position under the ADA/ADAA if given prior notice by the employee or applicant.

The information contained within this document indicates the general nature and level of work to be performed by an employee within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, or work required of employees assigned to this position.

GENERAL STATEMENT OF JOB

Under direct supervision, various routine clerical duties performed in support of department operations. Work involves receiving, handling, and processing tax payments/funds and related financials transactions, typing and preparing various documents, maintaining files and logs, providing professional and courteous customer service at all times, and performing related tasks specific to assigned department. Reports to assigned supervisor.

ESSENTIAL JOB FUNCTIONS

• Greets and assists customers and other visitors to office.
• Receives, handles, and processes assessed tax financial transactions, that may include, but not be limited to, paper bills/cash, coins, checks, debit/credit card, electronic payments, etc.
• Answers the telephone; provides assistance to callers and/or forwards calls to appropriate personnel; takes and relays messages.
• Receives and processes various forms, applications, requests, records and reports, and other documents.
• Types and/or prepares various routine documents, which may include general correspondence, memos, charts, tables, graphs, notices, invoices, file cards, receipts, fliers, presentation materials, court documents, forms, and others; proofreads copy for spelling, grammar, and format, making appropriate changes.
• Assists in maintaining department files; maintains various lists and logs.
• Enters and retrieves computer data; reviews data for accuracy; generates computer reports as requested.
• May perform general bookkeeping duties as assigned, including but not limited to, processing accounts receivable and/or payable.
• Assists with special projects and performs specialized duties peculiar to assigned department.
• Performs routine clerical duties as required, including but not limited to, copying, and filing documents, retrieving files, sending, and receiving faxes and e-mails, assembling, and collating documents, processing daily mail, maintaining lists and logs, etc.
• Readies office equipment for daily use; maintains equipment supplies and monitors maintenance needs.
• Receives and responds to inquiries, requests for assistance and/or complaints in areas of responsibility.
• Refers to meeting notes, directories, policy, and procedure manuals, laws/regulations, reference texts, etc., for guidance, information, and problem solving.
• Operates a variety of office equipment such as telephone system, computer, copier, printer, fax machine, laminating machine, etc.; uses a variety of office tools and materials and computer software for word and data processing.
• Interacts and communicates with various groups and individuals such as management, co-workers, vendors, and the general public.
• Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills.

ADDITIONAL JOB FUNCTIONS

Other duties as assigned.

Requirements:

MINIMUM TRAINING AND EXPERIENCE

• Requires a high school diploma or GED equivalent with six months to one year of experience in handling and processing currency (paper, coins, checks – e.g., banking teller and/or cashier experience) is an absolute requirement
• Additional experience required in customer service, dealing with public, clerical or administrative work.
• Previous experience in a local or county government is a plus.
• Any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities to perform the duties of the position.