Clinic Scheduler

Clinic Scheduler – General Cardiology

Locations: Tacoma, WA
Full-Time | 40 hours/week | Monday–Friday, 8:30 AM – 4:30 PM
No weekends or holidays
Compensation: $21.31 – $38.57/hour (DOE)

About Us

Cardiac Study Center (CSC), in partnership with Pulse Heart Institute, has been a cornerstone of outpatient cardiology care in the Puget Sound Region for over 50 years. Since forming Pulse Heart Institute in 2016 with MultiCare Health System, our mission has remained clear: deliver compassionate, cutting-edge cardiac care in a collaborative, patient-first environment.

With multiple specialty departments—including Heart Failure, Vascular, Electrophysiology & Device, and Nuclear Imaging—we offer opportunities for growth, impact, and innovation in every role.

Why You'll Love Working With Us

• Purposeful Work: Help coordinate care for patients undergoing critical cardiac procedures.
• Consistent Schedule: Enjoy reliable weekday hours with no weekend or holiday work.
• Supportive Environment: Join a team deeply rooted in empathy, teamwork, and respect.
• Growth Opportunities: Float between clinics and experience varied workflows and teams.

About the Role

As a Clinic Scheduler – General Cardiology, you will ensure a smooth and seamless patient experience by coordinating scheduling, appointment flow, and clerical support across the Electrophysiology and Device departments. This role plays a crucial part in the daily operations of a high-functioning cardiology clinic network.

Day-to-Day Responsibilities

Scheduling & Coordination

• Schedule and manage appointments for patients undergoing device checks and electrophysiology consults.
• Coordinate with providers and multiple departments to ensure continuity of care.

Patient Communication

• Provide appointment reminders and follow-up communications.
• Assist patients with pre-visit instructions, referrals, and procedural information.

Insurance & Documentation

• Assist with insurance verifications and authorizations to ensure readiness for services.
• Accurately document appointment details and maintain digital records within the EMR system.

Clerical Support

• Perform general administrative tasks, including data entry, faxing, phone triage, and scanning.
• Support providers and clinic teams with daily clerical workflow and coordination.

What You'll Need to Succeed

• Experience:
  • At least 1 year of experience with an EMR system.
  • 2 years of clerical or scheduling experience preferred.
  • Previous scheduling experience in a medical setting is a plus.
• Skills:
  • Strong communication and organizational skills.
  • Comfort with multi-tasking and handling a fast-paced clinical environment.
  • Ability to work independently and manage time across multiple clinic sites.
• Other:
  • Reliable transportation and willingness to assist occasionally at other clinics in the area.

Work Environment

This is a 100% in-office role, Monday through Friday in our Tacoma clinic.

You'll work with a multidisciplinary cardiology team and interact with both patients and staff in a professional, supportive setting.

Compensation & Benefits

• Hourly Rate: $21.31 – $38.57 (DOE)
• Medical, Dental, and Vision Coverage
• Paid Time Off + Holidays
• Career Development Opportunities
• Retirement Plans
• Supportive Team Culture

Join Our Team

If you're passionate about patient care and thrive in a detail-oriented, team-focused environment, we want to hear from you! Your role will help ensure our patients receive the timely, coordinated care they deserve.

Apply now and become part of a legacy of excellence in heart health.