Clinical Administrative and Personal Assistant (Virtual & In-Person)

Fast-paced, challenging medical office seeking a highly organized and adaptable Clinical Administrative & Personal Assistant to support one or more physicians. This role combines medical administrative duties, clinical documentation, and personal assistant responsibilities.

The ideal candidate will be comfortable working with 1–4 physicians at a time, managing clinical documentation, patient coordination, and assisting with day-to-day operational and personal tasks for the lead physician. The position requires strong attention to detail, professionalism, and the ability to multitask in a dynamic healthcare environment.

Locations:

Tampa Area

Responsibilities

• Medical scribing and writing medical notes during or after patient visits
• Assist the lead physician with daily clinical and administrative tasks
• Schedule patient appointments and coordinate calendars
• Manage physician diaries and schedules
• Handle incoming calls and patient communications
• Manage patient intake forms and insurance documentation
• Support general medical office operations and workflow
• Provide personal assistant support to the physician as needed
• Coordinate basic errands or administrative support tasks
• Pick up coffee for the physician in the morning and lunch in the afternoon when working in-person
• Assist with remote administrative tasks when working virtually
• Maintain accurate records and ensure proper documentation standards

Desired Skills

• Strong customer service skills and professional telephone etiquette
• Experience working in the medical field and familiarity with medical terminology and medical technology
• Understanding of legal and ethical standards in medical practices
• Basic math skills
• Strong computer, data entry, and office management skills
• Excellent verbal and written communication skills
• Agile and flexible, willing to move between office locations and work from home as needed
• Strong attention to detail and problem-solving abilities
• Ability to multitask and work efficiently in a fast-paced environment
• Bilingual ability (English and Spanish) is a plus.

Preferred Qualifications

• Prior experience as a medical scribe, medical assistant, or healthcare administrative assistant
• Experience supporting physicians or healthcare executives
• Familiarity with EMR/EHR systems

Job Types: Part-time, Contract

Pay: $20.00 per hour

Benefits:

• Flexible schedule

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in Tampa, FL 33602