Clinical Administrative Assistant

Join Expert MRI, a leading outpatient radiology provider. We’re seeking an Adminstrative Assistant to join our clinical team and support our Medical Director.

(We’ll be real—this role is actually your behind-the-scenes powerhouse. If you thrive on organization, execution, and keeping high-level leaders moving efficiently, keep reading.)

**Schedule: Monday - Friday, 8 am - 5 pm

**Pay Range: $25.00 - $32.00 per hour

Why This Role Matters:

This isn’t a typical admin role. You’ll act as the right hand to the Medical Director, ensuring clinical priorities turn into action across multiple sites. You’ll be the connector, organizer, and follow-through driver that keeps everything running smoothly.

What You’ll Get:

• Competitive compensation
• Growth exposure within a multi-site healthcare organization
• High-impact role working directly with executive clinical leadership
• Opportunity to be part of operational and strategic initiatives
• Collaborative, fast-paced environment where your work is visible

What You’ll Be Doing:

Executive & Operational Support

• Manage complex scheduling across clinical, operations, and vendor teams
• Prepare agendas, materials, and briefing documents
• Optimize the Medical Director’s time and priorities

Meetings & Execution

• Capture clear notes, decisions, and action items
• Track deliverables and hold stakeholders accountable
• Send summaries within 24 hours and keep projects moving

Project & Workflow Coordination

• Support clinical initiatives, workflow improvements, and accreditation prep
• Maintain trackers, dashboards, and organized documentation
• Coordinate across multiple sites and departments

Communication & Follow-Up

• Triage emails and flag urgent items
• Draft responses and ensure timely follow-through
• Act as liaison between clinical leadership and operations

Compliance & Credentialing

• Track licenses, certifications, and CME deadlines
• Maintain ACR documentation and compliance calendars
• Assist with audit preparation and internal documentation

What We’re Looking For:

• 2+ years in healthcare admin, medical office, or executive assistant role
• Strong organizational skills—you can juggle multiple priorities without dropping the ball
• Comfortable working in a fast-paced, multi-site environment
• Proficient in Microsoft Office + Google Workspace
• Experience with tools like Asana, Monday.com, or similar
• Strong communication skills (written and verbal)
• High level of discretion and professionalism

Bonus Points

• Experience supporting a Medical Director or physician leader
• Familiarity with ACR, CME, credentialing, or compliance workflows

The Bottom Line:

You’ll play a critical role in enabling clinical leadership to focus on what matters most—patient care, compliance, and growth—while you keep everything else running seamlessly.

Benefits & Additional Information:

• Medical, Dental, and Vision Insurance
• Life Insurance and AD&D
• Short-Term and Long-Term Disability
• Employee Assistance Program (EAP)
• Paid Time Off and Paid Sick Time
• Paid Holidays
• 401(k)

Compensation is structured to align with revenue growth, market expansion, and overall performance, with a meaningful incentive component tied to results.

Expert MRI is an equal opportunity employer

Pay: $25.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Application Question(s):

• Do you have exact administrative assistant experience?

Experience:

• Medical administrative support: 2 years (Required)
• Microsoft Office: 1 year (Required)

Ability to Commute:

• Costa Mesa, CA 92626 (Required)

Work Location: In person