Clinical Research Enrollment Assistant

Job Description
Adams Clinical is a rapidly growing research site network specializing in late-phase industry-sponsored trials of novel treatments for a variety of psychiatric and neurological conditions, supporting both inpatient and outpatient studies. Adams Clinical Site Network has locations in Watertown, MA; Boston, MA; Harlem, NY; Bronx, NY; Philadelphia, PA; and Dallas, TX.

Adams Clinical is seeking entry-level applicants for the Enrollment Research Assistant (RA) role at our Harlem, NY location (10029).

Position Overview

The Enrollment RA plays a key supporting role in the evaluation, triage, and enrollment of participants for site-sponsored and industry-sponsored clinical trials under the supervision of the Enrollment Clinicians. The enrollment RA works closely with the enrollment coordinators to provide insights that inform clinical judgment on participant eligibility and study suitability and assists with screening activities and accurate documentation in compliance with ICH-GCP, study protocols, and regulatory requirements. This role focuses on the hands-on execution of essential administrative and clinical tasks—such as scheduling, preparing visit materials, supporting participant flow, maintaining source documentation, and completing timely data entry—to ensure efficient site operations and high-quality study conduct. This position is ideal for candidates who are detail-oriented, organized, and eager to learn about clinical research, participant recruitment, and study operations.

Key Responsibilities

• Assist with reviewing study protocols and identifying potentially eligible participants under guidance from Enrollment Clinicians and Coordinators.
• Prepare and organize study materials and participant files ahead of scheduled appointments, including printing necessary paperwork and maintaining clean consult rooms.
• Interact professionally with participants with a range of psychiatric and neurologic disorders, including depression, anxiety, bipolar disorder, Alzheimer’s disease, and related conditions, providing support and guidance throughout the study visit.
• Support prescreening intakes and collect participant information to facilitate the triaging of potential participants, assessing eligibility based on reported information and protocol criteria, and flagging relevant clinical details.
• Prepare materials and support the informed consent process for site-sponsored and industry-sponsored studies.
• Collect demographic, medical, and psychiatric history information for clinician review.
• Coordinate participant visits, including scheduling, confirmations, reminders, and logistical support such as transportation. Assist with day-of visit flow to ensure smooth operations.
• Perform basic clinical procedures including vital signs collection, urine drug screenings, HbA1c tests, and phlebotomy (training provided).
• Maintain source documents, study charts, logs, and internal trackers to support site compliance with GCP, regulatory guidelines and site SOPs.
• Perform data entry into electronic data capture (EDC) systems and flag inconsistencies for coordinator review.
• Support the in-house standard of care study by performing vitals and lab collections, coordinating clinician-administered ratings, facilitating medication dispensation and accountability, and maintaining accurate documentation and date entry.
• Attend team meetings and training sessions to gain exposure to enrollment workflows, clinical research processes, and study operations.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Strong attention to detail, time-management, and communication skills.
• Ability to work well in a collaborative, fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Bilingual in Spanish is a plus, but not required.

Work Environment

• Collaborative team setting that includes physicians, nurses, clinical raters, and clinical research coordinators and assistants
• On-site clinical environment, involving direct interaction with study participants.
• May involve extended periods of standing, walking, or escorting participants throughout the site.
• Must be comfortable working in a regulated environment with sensitive patient data.

This role is especially well suited for candidates seeking long-term growth opportunities within clinical research, and for candidates planning to pursue further studies in psychology, psychiatry, nursing, or medicine.

Job Type: Full-time
Pay Range: $20 per hour - $25 per hour, commensurate with experience

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Day shift
• 8-hour shift
• Monday-Friday

Work Location: In person

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person