Clinical Support Specialist - Medical Aesthetics

wildfire aesthetics is a physician-led medical aesthetics clinic seeking a professional, highly reliable, and patient-centered Clinical Support Specialist to work directly with and support our MD and NP injectors.

This is a robust, full-responsibility support role that is essential to the daily function of the clinic. We truly do not care what your professional background is or where you have worked previously. What matters most is that you have a proven history of showing up consistently, on time, prepared, and ready to work, and that you conduct yourself with trustworthiness, responsibility, and professionalism.

This role is well suited for someone seeking long-term employment in a medical environment, as well as individuals launching a career in nursing, medicine, or medical aesthetics—provided they already understand how to operate reliably and professionally in a workplace.

Start Date

• Ideally April 1, 2026 (flexible for the right candidate)

Schedule (Non-Negotiable)

• Monday – Wednesday: 8:30 AM – 5:00 PM
• Thursday: 9:00 AM – 3:00 PM
• Fridays & Weekends: Closed

This role requires full availability during the scheduled hours. This position is not suitable for college students or individuals with other daytime commitments that would interfere with consistent availability.

This position works directly with and reports to the MD injector and CEO of wildfire aesthetics and supports our NP injector. Professionalism, discretion, and respect for medical leadership are essential.

Position Overview

The Clinical Support Specialist’s primary responsibility is to support the medical providers so they can focus fully on patient care. This role requires efficiency, attentiveness, discretion, and the ability to manage multiple demands calmly and professionally.

This position plays a key role in:

• Patient experience and comfort
• Clinical readiness and room turnover
• Provider support and workflow
• Maintaining a clean, organized, and professional clinic environment

Key Responsibilities

We are seeking someone who:

• Is friendly, joyful, and professional.
• Has a documented history of reliability. This role is essential to every day-to-day thing we do and we can't do it without you.
• Is trustworthy, responsible, and respectful.
• Maintains a neat, polished, and professional appearance.
• Is organized, detail-oriented, and proactive.
• Understands a patient-inclusive mindset and can operate from a place without judgment regarding age, gender, identity and choice.
• Can prioritize, and handle multiple demands during busy and slow days.
• Is a self-directed worker who notices what needs to be done and follows through.
• Approaches work with care, focus, and pride.
• Is comfortable using social media and has at least moderate levels of comfort with computers including iphones, ipads, Mac platforms, printers, copiers and online platforms.

Social Media Support (Secondary Responsibility)

When patient care and clinic operations are fully supported, the Clinical Support Specialist will assist with clinic-approved social media support during downtime between patients.

This may include:

• Capturing behind-the-scenes content in the clinic
• Assisting with educational or informational short-form content
• Helping photograph or video provider-approved moments
• Supporting content creation for Instagram and TikTok in alignment with clinic tone and guidelines
• Organizing content for later posting by leadership or designated staff

Cultural Alignment Matters:
Our clients care about their appearance and self-presentation, while also valuing authenticity, intentionality, and thoughtful self-care over trends or perfection. Supporting patients in a way that is grounded, respectful and genuine is essential.

A Medical Assistant license or degree is not required. We will train the right individual in clinic workflows and medical aesthetics support. This role is not appropriate for someone who is still developing foundational workplace habits such as punctuality, accountability, professionalism, or respect for feedback.

Compensation:

• Pay Range: $18–$21 per hour, commensurate with demonstrated reliability, professionalism, references, and ability to thrive in a structured professional work environment.
• Pay Consideration:
• Candidates who demonstrate strong reliability and the ability to support thoughtful, professional social media content creation for Instagram and TikTok during downtime may be considered toward the higher end of the pay range.

Benefits:

• Minimum of $2,500 annually in aesthetic treatments including 4x/year neurotoxin, filler and laser care.
• Ability to purchase skincare and products at wholesale pricing
• Paid training in medical aesthetics or small business principles after 1 year of employment.
• Opportunities for advanced medical aesthetics education after one year of employment
• Stable weekday schedule with minimal nights and weekends (pre-planned events only).

Paid Time Off & Holidays:

After successfully passing a 90-day evaluation period:

• PTO equivalent to 5 paid daysand 6 paid major holidays.

After-Hours & Event Expectations:

Wildfire Aesthetics hosts four (4) clinic events per year, which may take place after hours or on weekends.

• Event dates are shared well in advance
• Participation is an expected part of the role

Why Work at wildfire aesthetics?

wildfire aesthetics is a high-standard, physician-led medical aesthetics boutique focused on quality care, scientific discipline, client-trust, and long-term relationships. We value consistency, professionalism, integrity and team members who take pride in supporting meaningful, intentional medical care.

How to Apply

Please submit your cover letter, resume and references. We are earnestly looking for the right person, not the right credentials.

Candidates who take the time to include a thoughtful cover letter will be given more careful consideration. We value intentional applications and encourage you to apply with purpose and care.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Expected hours: 30 per week

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Education:

• High school or equivalent (Required)

Experience:

• work: 1 year (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person