College Grad Administration Assistant

Job Summary
We are seeking a motivated and detail-oriented College Graduate Administration Assistant to join our dynamic team. This entry-level role offers an excellent opportunity for recent graduates to gain valuable office management and administrative experience in a professional environment. The ideal candidate will be energetic, highly organized, and eager to support daily operations, ensuring smooth office functions and exceptional customer service. This paid position provides a platform for growth, skill development, and exposure to various administrative processes essential for career advancement.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and courtesy
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Assist with calendar management, scheduling appointments, meetings, and reminders for staff members
• Perform data entry tasks using Microsoft Office Suite and Google Workspace to maintain accurate records and files
• Support bookkeeping activities through QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Handle clerical duties such as filing, proofreading documents, and organizing office supplies to ensure an orderly workspace
• Provide excellent customer support by responding promptly to inquiries via phone or email and assisting with general office needs

Qualifications

• Recent college graduate with a degree in Business Administration, Office Management, or related field preferred
• Demonstrated proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
• Prior office or clerical experience is advantageous but not required; strong organizational skills are essential
• Bilingual abilities are a plus to effectively communicate with diverse populations
• Excellent typing speed and accuracy along with strong proofreading skills
• Knowledge of QuickBooks or similar bookkeeping software is desirable
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Personal assistant or administrative support experience will be considered an asset

This role is perfect for a proactive individual eager to develop foundational administrative skills while contributing positively to our team. We value energetic candidates who thrive in fast-paced environments and are committed to delivering outstanding service. Join us today and kick-start your professional journey in office administration!

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person