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College of Education: Office Coordinator II
Milledgeville, United States
About Us
Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.
As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.
Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.
The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.
Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom<https://www.usg.edu/policymanual/section6/C2653>; policy and its Ethics Code of Conduct<https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct>;. For more information, visit us online at gcsu.edu.
Job Summary
The Office Coordinator II position provides comprehensive administrative support to the Dean of the College of Education while managing operations for the College of Education. This position is also responsible for the day-to-day operational logistics of the College of Education. This positions serves as the administrative contact and liaison for internal and external office constituencies. The Office Coordinator II works collaboratively with the Dean as well as independently with minimal supervision in a work environment of multiple priorities; anticipates and resolves problems and updates the Dean of the College of Education on the status of day-to-day operations and urgent issues. Supervises the work of student workers, temporary staff, Admin II as assigned.
Responsibilities
1. Calendar and Scheduling:
- Manage Dean's Calendar: Coordinate and manage the Dean's schedule, including upcoming CoE activities, faculty and chair meetings, CoE Leadership Board meetings, external advisory board meetings, and the annual faculty/staff evaluation process.
- Scheduling: Schedule the Dean's appointments, send appointment reminders.
- Coordinate meetings: Prepare and send memos, agendas, and meeting minutes.
- Schedule and coordinate meetings, ensuring all logistics are in place.
3. Travel and Budget
- Travel: Coordinate travel and lodging arrangements for the Dean.
- Prepare and process travel reimbursements.
- Budget: Balance, monitor, and reconcile budgets related to the Dean's office and CoE activities.
- Routine meetings: organize and lead routine CoE staff meetings
- Correspondence: draft and send memos and other communication, as needed.
- Provides administrative support on academic and administrative matters including assisting with faculty contracts, recruiting and other needs.
Records Management - 20
1. Document Handling
- Tracking: track documents to ensure proper handling, signatures, and distribution.
- Faculty files: maintain faculty files, including new searches, faculty appointment papers, annual evaluations, and documents related to tenure and promotion.
- Mailing lists and databases: maintain and update mailing lists and databases for important constituencies.
- Ensure timely and appropriate distribution of communications.
Supervision - 5
Student employees
- Recruit, schedule, and supervise student employees.
- Ensure they understand their responsibilities and provide necessary training.
Other - 5
- Perform other duties as assigned by the Dean.
Required Qualifications
Educational Requirements
High school diploma or equivalent
Required Experience
At least five (5) years of administrative experience; OR an equivalent combination of education and experience.
Preferred Qualifications
Additional Preferred Qualifications
Ability to provide outstanding customer service at all levels inside and outside of the University. Ability to create, compose, and edit written materials. Ability to make administrative/procedural decisions and judgments. Ability to lead and train staff and/or students. Ability to coordinate and organize meeting and/or special events.
Preferred Educational Qualifications
Bachelor's or Associates degree
Preferred Experience
At least two years prior experience in Higher Education preferred.
Required Documents to Attach
- List of three professional references and their contact information.
Knowledge, Skills, & Abilities
KNOWLEDGE
Knowledge of academic administrative principles and procedures.
Knowledge of office management principles and procedures.
Knowledge of planning and scheduling techniques.
SKILLS
Skill in organizing resources and establishing priorities.
Database management skills.
Records maintenance skills.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.
Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.
Other Information
This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
Background Check
- Credit Report
- Criminal Background Check
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