Summary

The position of the Commercial Loan Administration Manager oversees the loan administrative assistant team responsible for supporting the commercial and agricultural lending process from application through post-closing. This position ensures loan files are accurate, complete, and compliant while keeping deals moving efficiently through the loan origination process.

The Commercial Loan Administration Manager serves as the bank’s primary resource and quality control authority for loan documentation compliance, ensuring all loans are documented in accordance with approval terms, legal requirements, and bank policy. This role also functions as a system administrator for the bank’s loan origination system (LOS) and loan documentation platforms, optimizing workflows, maintaining data integrity, and supporting continued growth.

The Commercial Loan Administration Manager plays a critical role in ensuring that the loan origination process is both efficient and compliant. This position enables lenders to focus on client service and business development by providing operational excellence and documentation oversight throughout the loan lifecycle. In addition, the Commercial Loan Administration Manager assures compliance with all SVB policies and procedures, as well as, all applicable state and federal banking regulations.

Essential Duties

• Serve as the final reviewer for loan documentation packages before closing and booking.
• Ensure all documentation matches approved credit terms and complies with internal policy an regulatory standards.
• Verify lien perfection (UCC’s, titles, insurance, appraisals, etc.) and ensure all collateral is properly documented.
• Act as the final control point for loan documentation accuracy and compliance and loan file completeness, minimizing exceptions and audit findings.
• Maintain expertise in complex commercial and ag loan structures, including participations, construction, and revolving lines.

Team Leadership & Workflow Management

• Supervise, mentor, and develop a team of loan administrative assistants supporting lenders throughout the loan process.
• Assign workloads and monitor task completion to ensure loans move efficiently through the pipeline.
• Establish and maintain written standard operating procedures (SOPs) to promote accuracy and consistency.
• Conduct quarterly coaching’s, set expectations, and provide regular coaching and feedback.

System Administration & Process Optimization

• Serve as an administrator for the bank’s LOS (e.g. nCino) and loan documentation platform (e.g. LaserPro).
• Maintain system templates, workflows, and permissions to ensure compliance and efficiency.
• Partner with IT, credit administration, and compliance to enhance system functionality and support automation.
• Troubleshoot issues, coordinate system upgrades, and train users on system best practices.

Front-End Loan Support & File Management

• Oversee data entry for new applications, renewals, and extensions within the LOS.
• Ensure ordering and review of credit reports, flood certifications, title work, and entity documentation are completed accurately and timely.
• Verify that loan files are complete and ready for underwriting, approval, and closing.
• Monitor and manage collateral ticklers, exception reports, and document tracking after booking.

Reporting, Audit Readiness & Quality Control

• Generate and review documentation and exception reports; ensure timely resolution of open items.
• Prepare loan files for internal audits, compliance reviews, and regulatory examinations.
• Collaborate with credit-administration and compliance to address audit findings and improve processes.
• Provide regular performance reporting to senior lending leadership.

Collaboration & Continuous Improvement

• Partner closely with lenders, credit analysts, and compliance to improve loan documentation quality and process flow.
• Recommend and implement process enhancements that reduce turnaround time and improve lender efficiency.
• Contribute to scalable systems and processes that support ongoing bank growth and loan portfolio expansion.

Secondary Duties

The position of Commercial Loan Administration Manager performs duties specific to the position and other functions as assigned.

Supervisory Duties

The position of Commercial Loan Administration Manager is not responsible for the supervision of employee(s).

Minimum Requirements

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

• Minimum five years of experience in commercial and/or agricultural loan documentation, administration, or loan operations within a financial institution.
• Prior leadership or supervisory experience required.
• Strong working knowledge of loan documentation requirement, lien perfection and regulatory compliance.
• Experience administering or working extensively within a LOS and loan documentation platform (nCino and LaserPro experience preferred).
• Excellent organizational, analytical, and communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain high attention to detail.

• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

The incumbent must be able to perform this position safely, without endangering the health or safety to him/herself or others.

Sauk Valley Bank is an Equal Opportunity Employer. SVB is committed to the provision of equal opportunity employment for all qualified persons in all job classifications in recruitment, selection and promotion without regard to race, color, religion, gender, gender identity, sexual orientation, parental status, national origin, age, disability, military status, veteran status or any other protected status. Submission of this information is voluntary and is not considered in employment decisions. This information will be kept separate from the employment files and is considered confidential.

Sauk Valley Bank offers medical, short term disability, long term disability, life, vision, dental and 401K benefits to all full time positions. PTO will vary depending on the level of the position. This position is not eligible for incentive.

Management reserves the right to change this position description at any time according to business needs.

Salary Range: $65,000.00 - $95,000.00 annually depending on experience

October 17, 2025