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Commercial Project Accounting Administrator

About Us:

Don Kennedy Roofing has proudly served Nashville and Middle Tennessee since 1978, growing on a foundation of customer satisfaction and servant leadership. From its humble beginnings with Don Kennedy building out of his home, the business now spans residential and commercial roofing, gutter services, and exterior cleaning. Licensed, bonded, and insured, our team values integrity, craftsmanship, and treating customers like extended family. We offer a team-oriented environment with opportunities for career growth, and as we continue to expand, we seek reliable, safety-focused team members to support our operations!

Description:

This role provides a unique opportunity to be directly involved at the foundational level of that growth. As we expand regionally and integrate best practices across affiliated brands within the enterprise portfolio, you will help build and institutionalize the financial systems, reporting standards, and administrative controls necessary to support scalable growth. The processes developed within this division may serve as implementation benchmarks across additional brands in the portfolio.

Your work will directly contribute to improved cash flow velocity, strengthened working capital management, enhanced project-level visibility, and enterprise-wide reporting discipline — all critical components of our long-term value creation strategy.

Reporting Structure:

You will report directly to the Director of Operations and collaborate closely with Project Managers, Superintendents, Pre-Construction, and Accounting to ensure operational alignment, financial accuracy, and reporting consistency.

Strategic Role & Responsibilities

As Commercial Administrator, you will serve as a key financial and administrative leader within the commercial division. This position extends beyond transactional execution and includes system development, financial oversight, internal controls, and scalable process implementation.

Core responsibilities:

Oversight and management of Accounts Receivable and Accounts Payable including invoice batching & exporting.
Payroll time review and coordination
Project budget development, tracking, forecasting, and cost control
Preparation and submission of pay applications & lien waivers
Monitoring and reconciliation of returns impacting project budgets
Backend project closeout and documentation management
Office coordination and administrative leadership
Direct administrative support to Project Managers and Superintendents
Coordination with the Pre-Construction Specialist to ensure financial continuity from bid through closeout
HR resource support for commercial production staff
Executive-level operational and reporting support to the Director of Operations

In addition, you will assist in strengthening reporting cadence, improving KPI dashboards, refining workflow efficiencies, and contributing to scalable financial controls that align with enterprise-level performance standards.

Requirements:

Advanced MS Excel proficiency
AP/AR accounting experience
Project-based or operations support experience
Strong organization and multitasking skills
High attention to detail and accuracy
Cross-functional collaboration skills
Ability to operate in a fast-paced, evolving environment
Strong communication and accountability mindset
Proactive, process-building approach

Preferred:
Construction or commercial contracting experience
Familiarity with pay apps, lien waivers, or project accounting
Experience working with general contractors

Compensation: Target Salary dependent on experience ($70,000 - $80,000) + Performance Based Bonuses

Location: Nashville, TN (On-site daily)

FLSA: Salaried, Exempt

Benefits:

Full-time employees are eligible to participate in the following benefits:

Health, Dental, and Vision Insurance
401(k) with company match
Company sponsored Life and AD&D coverage
Paid Time Off
Opportunities for growth and on-the-job training

Why Join Us?

At Don Kennedy Roofing, we take pride in our people, our work, and our commitment to integrity. If you're looking for a company where you can grow professionally while making a real impact, we'd love to hear from you!

Apply Today!

Don Kennedy Roofing is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, military service, or any other protected class. If you need a reasonable accommodation due to a disability, please contact Human Resources with your request and contact information. Applicant Privacy Policy

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