Commercial Property Management & Contracts Specialist

Commercial Property Manager & Contracts Specialist

Position Summary

The Commercial Property Management & Contracts Specialist will play a key role in supporting a commercial real estate investment portfolio by reviewing and administering leases and legal agreements, coordinating property-level operations, and assisting with asset management initiatives. This role serves as a bridge between ownership, legal counsel, property managers, tenants, and vendors to ensure contractual compliance, operational efficiency, and value optimization across the portfolio.

Key Responsibilities

Lease & Contract Review and Administration

• Review, analyze, and abstract commercial leases, amendments, estoppels, and related legal documents.
• Track critical lease terms including rent schedules, escalations, reimbursements (CAM, taxes, insurance), renewal options, expirations, and landlord/tenant obligations.
• Coordinate with legal counsel on lease negotiations, contract revisions, compliance matters, and risk mitigation.
• Maintain accurate lease abstracts and contract records in property management and document management systems.
• Assist with due diligence for acquisitions and dispositions, including lease review, tenant documentation, and reporting.

Commercial Property Operations Support

• Support day-to-day operational oversight of commercial assets (office, retail, industrial, or mixed-use).
• Interface with third-party property managers to ensure adherence to leases, budgets, and ownership objectives.
• Review operating reports, budgets, variance explanations, and capital expenditure requests.
• Assist with vendor contracts, service agreements, insurance documentation, and compliance requirements.
• Help coordinate tenant interactions related to lease administration, operating issues, and documentation.

Asset & Investment Support

• Assist ownership with asset management strategies to maximize asset performance and value.
• Support property performance analysis, including rent rolls, expense recoveries, and occupancy metrics.
• Participate in ongoing portfolio reporting and prepare summaries for internal stakeholders.
• Track key deadlines, deliverables, and compliance requirements across the investment portfolio.
• Provide general administrative and analytical support to the investment and operations teams as needed.

Qualifications & Experience Required

• Commercial property management experience (office, retail, industrial, or investment-focused portfolios).
• Strong experience reviewing and interpreting commercial leases and related legal documents.
• Working knowledge of CAM reconciliations, lease structures, and tenant billing.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Word, and document management systems.
• Strong written and verbal communication skills.

Preferred

• Experience working with a commercial real estate investment group, private equity firm, or family office.
• Familiarity with property management software (e.g., Yardi, MRI, AppFolio, or similar platforms).
• Exposure to acquisitions, dispositions, or portfolio-level reporting.
• Paralegal experience or formal lease abstraction background is a plus.

Key Competencies

• Contract and lease analysis
• Commercial real estate operations
• Cross-functional coordination

Pay: From $90,000.00 per year

Work Location: In person