Commercial Property Space Planner/Project Manager

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, California. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Olen leases and manages a mixture of Class A office buildings and light industrial properties. Additionally, Olen’s multi-family portfolio consists of over 17,000 apartment units in 50+ residential communities.

Please visit www.Olen.com for more information.

Our culture is one of teamwork, determination, integrity, and pride for our properties. If you feel these values are a match, we’d like to invite you to be a part of our story.

DESIGN SPACE PLANNER / PROJECT MANAGER

Olen is seeking a Space Planner who will be responsible for optimizing the use of physical spaces within an assigned space to enhance efficiency and functionality. On a daily basis, this role involves analyzing space requirements, developing layout plans, and coordinating with various departments and tenants to ensure that space allocations meet organizational needs. The primary objectives include maximizing space utilization, improving workflow, and ensuring that the physical environment supports the tenant’s and organization’s strategic goals. This role requires a keen eye for detail, strong analytical skills, and the ability to collaborate effectively with stakeholders to implement space solutions that align with the company’s vision and operational requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage assigned project(s) including the project timeline and budget.
Tenant Improvement Space Planning
Programming meet with tenants and or in-house Marketing and development (spec suites) to obtain tenant or spec suite requirement.
Prepare a “fit “ plan to scale and in CAD, keeping mind both the tenant’s needs and the owner’s requirements
Field measure and create base sheets for spaces as needed
Work with the Construction team to ensure plans are correct and built accordingly
Assist in the hiring of architectural firms to obtain working drawings and permits as required. Oversee the permit process
Be familiar with Olen Standards and incorporate into space plans
New projects and capital improvements
Conduct design/programing/feasibility study
Solicit, review and participate in consultant selections
Coordinate consultants including handling of billing and invoice matters
Work with the Construction team to ensure plans are correct and built accordingly
Review schedules and create adjusted or new schedules as needed.
Oversight and observation of all site personnel, including job site superintendents, project administrative staff and general contractors
Interface with the executive team to review job progress and any outstanding issues.
Ensure all facets and needs of the due diligence, entitlements, design and permitting of the development process are met.
Develop a clear understanding of the scope of services provided by each consultant and contractor in the design/construction process and provide weekly report of action items, including responsibilities associated with each development.
Drive to jobsites as needed.
Other tasks as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation, which does not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.

2-4+ years of commercial property space planning design experience required. Experience working with an owner/builder preferred.
2-4+ years experience using AutoCAD or Revit.
Familiarity with space management software such as Archibus or Serraview
Must have a strong working knowledge of Office 365, including strong skills in Excel, Word, Share Point and Outlook.
Strong knowledge of building codes
Ability to speak, read, write, and understand the English language.
Able to pass a pre-employment background screen.

EDUCATION:

Bachelor’s degree in interior design, Architecture or a related field

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk, hear, and/or see. The employee frequently is required to drive, stand, walk; sit; and use hands to finger, handle or feel objects. The employee is occasionally required to reach with hands, arms, and climb or balance.

The employee must frequently lift and/or move up to 10 pounds. Vision abilities required by this job included close and distance vision, and the ability to adjust focus.

CERTIFICATES, LICENSES, REGISTRATIONS:

Must have a valid driver’s license and current auto liability insurance.
This position is regularly required to drive between the office and job sites.
Certification in space planning or interior design, such as NCIDQ, is preferred.

WORK ENVIRONMENT:

While performing the duties of this job, the employee works primarily in an office environment with occasional offsite driving. The noise level in the work environment is usually moderate in the office to high at the jobsite if construction is occurring.

LANGUAGE SKILLS:

Ability to speak, read, write and understand the English language to provide excellent customer service, solve problems and communicate with customers, vendors and other team members.

Olen offers competitive compensation, benefits, and a great working environment.

Salary Range: $94,000 – $119,000 per year is the posted range and is flexible depending upon experience and skill level.

Full-time, on-site

Benefits:

Subsidized health insurance including medical, dental and vision

Company Paid Life and LTD insurance

401(k) Plan including company match

Paid time off

Employee Wellness Program

All other benefits and leaves as required by law

And so much more!

Work Location: In person