Communication and Archives Center Officer

To efficiently manage and execute administrative communications and archival processes, ensuring compliance with national standards, supporting digitization initiatives, and maintaining the integrity and accessibility of organizational records.

Key Accountabilities

• Strategy: Contribute to the performance of the department and achieve departmental and corporate KPIs.
• Culture: Adhere to SD's culture within the function, ensuring effective communication and alignment with organizational values.
• Continuous Improvement: Develop the necessary skills and attributes and contribute to the identification of opportunities for continuous improvement associated with the department's responsibilities.

Job-Specific Accountabilities

• Develop and maintain a centralized system for archiving and controlling administrative communications, facilitating streamlined processes and effective follow-up mechanisms.
• Oversee the handling of inbound and outbound correspondence, ensuring timely registration, distribution, and appropriate follow-up actions.
• Establish and uphold a comprehensive record-keeping system that accurately captures, classifies, and preserves all relevant documents and communications.
• Ensure all archiving practices and communication protocols are in compliance with the regulations and guidelines set by the National Center for Documents and Archives.
• Implement strategies for the digitization of administrative communications and archival materials, optimizing processes for efficiency and accessibility.
• Adhere to all relevant administrative communication and archival processes, procedures, and policies, ensuring consistency and legal compliance across all operations.

Job Requirements

Minimum Qualification: Diploma or Bachelor's in Business, or a relevant field is a plus.

Experience: 4-8 years of experience in Government & Admin Affairs, or a related role.