Communications & Admin Coordinator

The Communications & Admin Specialist plays a dual role in strengthening the organization’s voice and ensuring operational smoothness. This position is responsible for managing internal and external communications—including newsletters, website content, templates, and materials—as well as supporting the administrative and logistical needs of the team. It’s a great opportunity for a detail-oriented communicator who thrives in a fast-paced, mission-driven nonprofit environment. Key Responsibilities Communications ● Draft, edit, and distribute internal and external communications including newsletters, announcements, and staff updates. ● Maintain and update the organization’s website, ensuring content is accurate, timely, and aligned with brand guidelines. ● Manage content and scheduling for social media platforms, in coordination with the COO or program teams. ● Develop and maintain templates for presentations, reports, and external documents. ● Support the preparation of materials for board meetings, funder communications, and public events. ● Ensure brand consistency across all internal and external communications. Administrative Support ● Provide day-to-day administrative and logistical support to the Operations team. ● Schedule and coordinate internal meetings, team retreats, and virtual events. ● Maintain shared calendars, contact lists, digital filing systems, and internal documentation. ● Support travel logistics and reimbursements for staff or board members, as needed. ● Assist with special projects and other general administrative tasks to ensure team efficiency. Qualifications ● 2–3 years of experience in communications, administration, or operations support (nonprofit experience a plus). ● Strong writing and editing skills, with the ability to adapt tone and style for different audiences. ● Experience managing websites (e.g., using WordPress, Squarespace, or similar platforms). ● Comfortable with social media tools and communications platforms (e.g., Mailchimp, Canva). ● Excellent organizational skills and attention to detail. ● Ability to manage multiple tasks and deadlines independently. ● Proficiency with digital tools such as Google Workspace, Zoom, and Slack. Preferred Skills ● Basic graphic design skills using Canva or Adobe tools. ● Experience supporting internal communications and team culture. ● Familiarity with CRM or email marketing platforms. ● Interest in streamlining admin workflows and improving documentation. Why Join Us? You’ll be part of a lean, collaborative operations team at the heart of a growing organization. This is an opportunity to shape how we communicate with the public, our partners, and each other—while ensuring our team has the administrative support it needs to function smoothly. You’ll bring creativity, clarity, and structure to a team that values both autonomy and teamwork.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Work Location: Hybrid remote in Boston, MA