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Communications & Administrative Coordinator
Moorpark, United States
Communications & Administrative Coordinator
Location: Moorpark, Ventura County
Reports To: Executive Director
About Children Mending Hearts (CMH):
Children Mending Hearts empowers underserved youth through arts, education, empathy-based programming, and community engagement. We seek a dynamic, resourceful professional combining strong organizational skills with advanced design and communications expertise.
Position Summary:
The Communications & Administrative Coordinator will support CMH’s operations, communications, and fundraising efforts. This individual will manage core administrative functions and design and produce high-quality visual materials, including pitch decks, fliers, donor presentations, and social media content to communicate CMH’s impact to diverse audiences.
Key Responsibilities:
Administrative & Organizational Support
- Provide direct support to the Executive Director and leadership team, including scheduling, correspondence, and board support.
- Manage project timelines, track deliverables, and support grant and donor reporting.
- Coordinate logistics for meetings, events, and special projects.
- Maintain organized records, databases, and contact lists for donors, partners, and volunteers.
Design & Communications
- Using Canva (and other design tools as needed), create visually compelling fliers, brochures, one-pagers, and event materials.
- Develop professional pitch decks and donor presentations that clearly communicate CMH’s mission, programs, and impact.
- Support digital communications, including newsletters, social media graphics, and website updates.
- Ensure brand consistency and quality across all internal and external communications.
- Collaborate with leadership to develop messaging strategies that resonate with funders, partners, and community members.
Social Media & Digital Outreach
- Manage CMH’s social media accounts (Instagram, Facebook, LinkedIn, etc.), creating content that highlights programs, events, and donor impact.
- Design and schedule posts, track engagement, and adjust strategies to increase reach and visibility.
- Support the development of email newsletters and digital campaigns.
- Monitor trends and recommend strategies to enhance online presence.
Qualifications:
- Strong written and verbal communication abilities.
- Advanced proficiency in Canva; experience with PowerPoint for pitch deck creation.
- Strong design sensibility and ability to translate complex ideas into clear, engaging visuals.
- Excellent project management, multitasking, and organizational skills.
- A proactive, creative thinker who can anticipate needs and offer solutions.
- Commitment to CMH’s mission of empathy, equity, and youth empowerment.
- Experience in communications, design, or administrative coordination (nonprofit or mission-driven setting preferred).
Preferred Skills:
- Experience with fundraising or donor communications.
- Familiarity with CRM tools or donor databases.
- Bilingual (English/Spanish) a plus.
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