Community Coordinator

1. About HIVE

HIVE is a real estate development and operations company redefining modern living through character-driven spaces and community-focused environments. Born from the need to offer people a more meaningful and flexible way to live, HIVE blends personal comfort with shared experiences. Our thoughtfully designed apartments and dynamic hubs cultivate curiosity, dialogue, and a sense of belonging – because life is richer when it’s shared.

2. Purpose of Role:

The Community Coordinator will act as the primary point of contact for residents, ensuring a seamless living experience by handling inquiries, resolving concerns, and fostering a vibrant and engaged community. The ideal candidate will be passionate about customer service, proactive in problem-solving, and committed to creating a high-quality residential experience in line with HIVE’s brand standards.

3. Key Role Responsibilities:

Resident Relations & Communication

• Develop close but professional relationships with residents to ensure satisfaction and stay up-to-date with the community.

• Act as the primary point of contact for residents, ensuring all inquiries, concerns, and requests are addressed in a timely and professional manner.

• Oversee the front desk function as the first point of interaction with visitors, guests and residents at the main entrance.

• Handle resident complaints with empathy and efficiency, ensuring prompt resolution while maintaining HIVE’s standards.

• Maintain consistent and clear communication with residents via email, phone, and in-person meetings.

• Oversee escalations and resolutions with residents to ensure everyone is following the HIVE community guidelines.

• Assist in onboarding new residents by providing information on community guidelines, services, and key contacts.

• Conduct periodic check-ins with residents to ensure their experience aligns with HIVE’s quality standards.

Community Engagement

• Assist in creating and fostering a vibrant community within the building.

• Support with organizing and setting up community events, gatherings, and engagement initiatives.

• Gather feedback from residents relating to the community function of HIVE for continuous improvement.

• Promote a sense of belonging by facilitating introductions and networking opportunities among residents.

Community Curation & Leasing

• Assist the leasing team in reviewing and shortlisting applications with HIVE’s criteria in mind.

• Conduct building tours with prospective residents to further screen them and showcase the HIVE living experience and ethos.

Move-in & Move-out Processes

• Assist in the coordination of smooth move-in experiences, ensuring new residents feel welcomed and informed.

• Provide orientation to new residents regarding HIVE’s property features, amenities, and services.

• Support residents during their move-out process, ensuring a positive offboarding experience.

Property Management Coordination

• Gather resident feedback related to the building from residents and relay insights to the Property Management team for resolution.

• Observe and report any issues within communal areas to the Property Management team.

• Monitor cleanliness and general upkeep of shared spaces to maintain a hospitality level of standard for these areas.

Resident Satisfaction & Retention

• Work proactively to increase resident satisfaction and retention.

• Identify common concerns or recurring issues and collaborate with the wider team to find solutions.

• Assist in implementing initiatives to enhance the overall resident experience and loyalty.

Reporting & Administration

• Maintain accurate records of resident interactions, feedback, and concerns in HIVE’s internal system.

• Assist with reports on resident satisfaction, community engagement, and common issues.

4. Ideal Candidate Profile:

• Previous experience in property management, hospitality, resident relations, front-desk service or customer service.

• Ability to handle and resolve conflicts professionally.

• Organized, detail-oriented, and proactive in problem-solving.

• Confidence to speak in groups and or forums.

• Ability to handle diverse resident populations and address unique needs.

5. Qualifications

• Fluency in English – spoken and written.

• Strong communication and interpersonal skills with a resident-first approach.

6. Start Date

• Immediate or as soon as available