Community Wellness Coordinator

Reports to: Director of Mental Healthcare

Position Overview:

The Community Wellness Coordinator provides administrative and client-facing support for

the Community Wellness Program. This position serves as a main point of contact for

program participants, ensuring a welcoming, affirming, and professional environment. The

position works in collaboration with two Community Wellness Engagement Specialists, and

its role is central to managing scheduling, registrations, and day-to-day operations that

enable the successful delivery of wellness programs, events, and support services.

Job Duties & Responsibilities:

• Serve as the primary point of contact for visitors, participants, and community partners
• Manage all inquiries with professionalism and cultural sensitivity
• Ensure front office coverage during core program hours
• Coordinate participant registration, check-in, and follow-up for workshops, events, and

support groups

• Manage calendars for program spaces, workshops, and shared rooms
• Assist with scheduling and coordination for program staff, volunteers, and community

ambassadors

• Support event logistics, including room setup, AV coordination, material preparation, and

hospitality

• Maintain accurate records of participant attendance and engagement in collaboration with

program staff.

• Support data entry, reporting, and documentation required for grants and funders
• Maintain confidentiality and compliance with HIPAA and organizational policies
• Collaborate closely with the two Community Wellness Engagement Specialists to ensure

seamless program operations and administrative support

• Monitor and order supplies for the Community Wellness Program
• Maintaining inventory of office and program materials, aligning with monthly budgets.

Job Requirements & Qualifications:

• Associate’s degree or equivalent experience preferred
• Two years of administrative, office, or front desk experience, ideally in a healthcare,

nonprofit, or community services setting.

• Ability to work effectively with LGBTQIA+ individuals, communities of color, older adults,

and diverse populations.

• Strong organizational skills with attention to detail and ability to manage multiple tasks.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office, scheduling software systems, and Eventbrite preferred.

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