Company Secretary

Job Summary:

The Company Secretary (CS) is a key managerial personnel responsible for ensuring the company’s compliance with statutory and regulatory requirements and for implementing decisions made by the Board of Directors. The CS acts as a vital link between the Board, management, shareholders, and regulatory authorities.

## *Key Responsibilities:*

1. Statutory & Regulatory Compliance

* Ensure compliance with the *Companies Act, 2013* and rules made thereunder.

* Maintain statutory registers such as Register of Members, Directors, Charges, etc.

* File necessary returns, forms, and documents with the *Registrar of Companies (ROC)* and *Ministry of Corporate Affairs (MCA)*.

* Ensure timely filing of *annual returns, **financial statements, and **board resolutions*.

* Handle compliance with *SEBI (LODR) Regulations, **Listing Agreements, and **stock exchange* requirements (for listed companies).

* Liaise with *RBI, **SEBI, **NSDL/CDSL*, and other regulatory bodies.

2. Board and Committee Meetings

* Organize, convene, and attend *Board Meetings, **Annual General Meetings (AGM), and **Extraordinary General Meetings (EGM)*.

* Prepare and circulate *notices, **agenda, **board notes, and **minutes*.

* Advise the Board on governance and legal matters.

* Ensure proper recording and safe custody of minutes and resolutions.

3. Corporate Governance

* Ensure the company follows sound *corporate governance practices*.

* Assist the Board in discharging its fiduciary and regulatory obligations.

* Draft and implement *Board policies, **code of conduct, and **risk management frameworks*.

* Monitor changes in relevant legislation and regulatory environment.

4. Legal and Contractual Matters

* Draft, vet, and review *contracts, **agreements, and **legal documents*.

* Manage *trademark, **intellectual property, and **legal compliance* related matters.

* Liaise with external legal counsels on litigation or regulatory disputes.

5. Shareholder Relations

* Manage communication with *shareholders, **investors, and **registrar & transfer agents (RTA)*.

* Oversee *dividend declaration, **share transfers, and **issue of share certificates*.

* Handle *grievances* of shareholders and ensure compliance with *Investor Education and Protection Fund (IEPF)* rules.

6. Secretarial Audit (if applicable)

* Conduct and coordinate *Secretarial Audit* as per *Section 204 of the Companies Act, 2013*.

* Prepare and submit the *Secretarial Audit Report* to the Board.

Qualifications & Skills:

* *Must be a Member of the Institute of Company Secretaries of India (ICSI).*

* LL.B or additional qualification in finance or management is preferred.

* In-depth knowledge of *Company Law, **SEBI Regulations, **FEMA, **Tax Laws, and **Corporate Governance*.

* Excellent communication, drafting, and presentation skills.

* Proficiency in *MCA portal, **compliance management tools, and **MS Office*.

Experience:

* *For Listed/Medium to Large Companies:* 5–10 years of post-qualification experience.

* *For Startups or Private Limited Companies:* 2–5 years of experience.

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Provident Fund

Work Location: In person