Company Secretary Assistant

We’re currently working on an exciting opportunity for a Company Secretary Assistant to join a well-established, regionally active group in Dubai. Relocation support is available for expats considering a move to the UAE.

This role reports to the Group Company Secretary and provides support across the Director’s Office, Group Company Secretary’s Office, ensuring high-quality corporate governance and company secretarial administration across all relevant subsidiary boards and committees.

Key Responsibilities

• Support drafting and review of board/committee meeting agendas.
• Collate and distribute company reports and board/committee materials via Diligent Board Books.
• Maintain structured document libraries on Diligent Board Books with accurate filing and version control.
• Assist with statutory filings and preparation/custody of board and shareholder resolutions.
• Support migration and maintenance of corporate and director information on Diligent Entities.
• Maintain company stamp, letterhead framework, and records.
• Support issuance and maintenance of powers of attorney.
• Maintain operational templates, policies, procedures, and controls for the Company Secretary function.
• Assist with governance process improvements and ad hoc corporate projects.

Key Internal Relationships

• Director’s Office, Office Services Executive
• Various Head Office Corporate Functions & Executive Assistants

Key External Relationships

• Local and regional government/regulatory bodies
• Board members (Non-Executive Directors)
• Diligent (Board Books and Entities)

Requirements

• Bachelor’s degree: Chartered Governance Institute Associate preferred
• Minimum 5+ years’ experience as a Company Secretary Assistant
• Excellent organisational, analytical, and written communication skills
• Strong interpersonal skills and ability to maintain confidentiality
• Proficiency with Outlook, Excel, Word, PowerPoint; Board portal or legal entity management system experience preferred

What’s on Offer

• Competitive package and benefits
• Relocation support for those moving to Dubai
• Exposure to group-level governance in a structured, high-quality environment

If this opportunity is of interest, please reply with your CV or let me know a suitable time to discuss.