Company Secretary & Compliance Officer

Dear,

We are looking for Company Secretary

Job Description – Company Secretary

Position: Company Secretary

Department: Legal & Compliance

Location: [Andheri]

Salary : 8 to 10 lacs

1. Role Overview

The Company Secretary is responsible for ensuring the organisation complies with all statutory requirements, corporate governance standards, and regulatory obligations. The CS acts as a bridge between the management, board, shareholders, and regulatory authorities.

2. Key Responsibilities

A. Statutory Compliance

• Ensure compliance with the Companies Act, 2013 and related rules.
• Maintain statutory registers, minutes, and required records.
• File necessary forms and returns with the Ministry of Corporate Affairs (MCA) (e-forms, annual returns, financial statements, etc.).
• Ensure timely preparation and filing of:
• MGT-7, MGT-14
• AOC-4
• DIR-3 KYC
• Other applicable filings

B. Board & General Meetings

• Organize and conduct Board Meetings, Committee Meetings, and Annual General Meetings (AGM).
• Prepare notice, agenda, minutes, resolutions, and supporting documents.
• Ensure compliance with Secretarial Standards issued by ICSI.

C. Corporate Governance

• Advise the Board on good governance practices, ethics, and regulatory guidelines.
• Monitor and ensure adherence to company policies and compliance frameworks.
• Guide directors on their roles, responsibilities, and statutory obligations.

D. Regulatory & Legal Coordination

• Liaise with regulators such as:
• MCA / ROC
• Stock Exchanges (if listed)
• SEBI
• RBI (if applicable)
• Handle legal matters related to company law, contracts, and corporate governance.

E. Documentation & Recordkeeping

• Maintain the statutory registers, share certificates, and timely updates of shareholding patterns.
• Oversee drafting, vetting, and execution of legal agreements and corporate documents.

F. Advisory & Support Functions

• Provide strategic advice to the management on restructuring, mergers, acquisitions, and corporate actions.
• Ensure compliance during fundraising, allotment of shares, ESOP, and related activities.
• Support internal audits, secretarial audits, and due-diligence processes.

3. Required Skills & Qualifications

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• Strong knowledge of Companies Act, SEBI regulations (for listed companies), FEMA, and corporate governance norms.
• Excellent drafting, communication, and documentation skills.
• Proficiency in MCA21 portal, e-filing, and compliance tools.
• Ability to interact effectively with senior management and regulatory bodies.

4. Experience Level

• 8–9years

5. Key Competencies

• Attention to detail
• Strong analytical ability
• Integrity and confidentiality
• Time management & multitasking
• Decision-making skills

Job Types: Full-time, Permanent

Pay: ₹600,000.00 - ₹800,000.00 per year

Benefits:

• Provident Fund

Work Location: In person