Compliance Administrator

Responsibilities:

Recruitment & Vetting Administration:

• Coordinate recruitment processes, including job postings, shortlisting support, references, and offer documentation.
• Maintain accurate recruitment and vetting records.
• Track DBS checks and ensure timely renewals.
• Verify right-to-work documentation.
• Maintain audit-ready recruitment documentation.

Training & Workforce Compliance:

• Maintain and update the training matrix.
• Track mandatory and role-specific training completion.
• Store training certificates and compliance evidence securely.
• Support scheduling of training sessions.
• Monitor staff inductions and competency assessments.
• Ensure staff acknowledgement of policies and procedures.

Supervision, Appraisals & Staff Development:

• Track staff supervision and appraisal schedules.
• Maintain supervision and performance records.
• Support competency assessment administration.
• Record meeting minutes and staff feedback processes.

Compliance Records & Staff Files:

• Create and maintain accurate staff records (digital and/or physical).
• Ensure files include contracts, compliance documents, and training records.
• Maintain secure and well-organised filing systems (e.g., Google Drive).

Payroll, Leave & Attendance Administration:

• Process timesheets and payroll records.
• Maintain records of annual leave, sickness, and absences.
• Track supporting documentation for absences.
• Support workforce capacity monitoring.

Governance & Compliance Logs:

• Maintain whistleblowing, complaints, and disciplinary logs (administrative support).
• Ensure documentation is complete, accurate, and audit-ready.
• Support governance processes and reporting.

Operational Support:

• Assist with on-call coordination and administrative tasks.
• Support rota-related administration (non-managerial).
• Assist with staffing and capacity tracking.

Compliance Support:

• Prepare documentation for audits and inspections.
• Maintain policy documents and version control.
• Identify and escalate compliance gaps or risks to senior leadership.

Requirements:

• Experience in compliance administration, HR administration, or workforce coordination.
• Must have worked for UK-based healthcare roles or companies remotely.
• Strong organisational and record-keeping skills.
• Knowledge of safer recruitment practices.
• Ability to handle confidential information professionally.
• Proficiency in IT systems and document management tools.
• Ability to work independently and meet deadlines.
• Highly organised and detail-oriented.
• Professional, discreet, and reliable.
• Proactive with strong problem-solving ability.
• Excellent communication skills.
• Strong commitment to safeguarding and ethical standards.
• Experience in healthcare, social care, or children’s services.
• Knowledge of DBS checks and employment documentation.
• Experience supporting audits or inspections.
• Reports to the Team Leader and is accountable to the Director.
• Works in line with company policies and compliance standards.
• Maintains strict confidentiality and professional boundaries.