Compliance & Legal Executive

Job Title: Compliance & Legal Executive
Location: Kochi

About the Role

We are looking for a proactive and detail-oriented professional to manage commercial documentation, contracts, client proposals, payment follow-ups, and legal compliance activities. The role involves close coordination with management, clients, vendors, and internal teams to ensure smooth business operations and risk-free documentation.

Key Responsibilities

Contracts & Legal Documentation

• Draft, review, update, and maintain Service Agreements, AMCs, NDAs, Vendor & Client Contracts, and Proposals/Work Orders
• Ensure all legal documents comply with applicable laws and company policies
• Coordinate with external legal counsel when required
• Maintain secure and well-organized digital and physical contract records

Commercial Operations

• Prepare and review commercial proposals and quotations
• Ensure clarity and accuracy in pricing, terms, and scope
• Track contract renewals and AMC expiries and ensure timely renewals
• Manage the complete contract lifecycle from initiation to closure

Payment Follow-ups & Billing Support

• Coordinate with clients for timely invoice payments
• Send payment reminders and escalate overdue payments when required
• Maintain records of receivables and payment commitments

Meetings & Coordination

• Schedule and coordinate internal and external meetings
• Prepare meeting agendas, minutes, and follow-up trackers
• Act as a liaison between management, clients, and internal teams

Compliance & Risk Management

• Verify NDA and confidentiality compliance
• Support company policy implementation
• Track renewal of licenses and statutory documents (if applicable)

Reporting & Administration

• Maintain accurate logs of contracts, renewals, payments, and proposals
• Generate periodic reports for management
• Support general administrative and operational tasks as required

Qualifications & Skills

Must-Have

• Bachelor’s degree (Law, Business Administration, or Commerce preferred)
• Experience in contracts, legal documentation, business operations, or administration
• Strong understanding of agreements, NDAs, and commercial terms
• Excellent written and verbal communication skills
• Strong follow-up, coordination, and documentation skills
• High attention to detail and confidentiality

Good-to-Have

• Prior experience coordinating with legal teams
• Basic knowledge of corporate law or business compliance
• Experience in service-based or technology-driven organizations

Personal Attributes

• Organized and process-oriented
• Trustworthy and ethical
• Proactive, responsible, and deadline-driven
• Strong interpersonal and negotiation skills
• Ability to multitask effectively

Job Types: Full-time, Permanent

Work Location: In person