Confidential Secretary

Responsibilities:

Join our team of dedicated educators and make a difference in the lives of students!

Please note that only qualified candidates will be contacted for an interview.

Overview of Position

The Confidential Secretary is responsible for supporting the daily operations of the school reception area and main office presenting a high achievement culture to all students, visitors and parents. The Confidential Secretary is ready to ask students to uphold school standards in between completing administrative tasks at the front desk. The confidential secretary will answer the phones, sort mail, file, fax, create and maintain databases and any general administrative duties as needed as required by the Lead Person and the School Business Administrator.

The Confidential Secretary will perform all job related duties as assigned by the Lead Person and the School Business Administrator including but not limited to the following:

Duties and Responsibilities:

Answering general inquiries, directing and screening phone calls

Greeting parents and visitors to the school and directing them to the appropriate location

Monitors the visitor sign in/out register

Creating and maintaining databases such as Excel and Word for student records, school equipment inventory, etc.

Input and maintenance on the SIS (Student Information System) Realtime, such as new student enrollment information

Performs Realtime notifications for school closures, changes, etc.

Oversees all ordering of supplies and materials for teachers and administrators

Managing of office supplies for the front office including copy paper

Overseeing mailing and shipping delivery systems

Maintaining conference room calendar and scheduling meetings as needed

Aiding in student enrollment process for school in regards to paperwork

completion and follow up phone calls

Full responsible for securing student registration paperwork and maintaining the confidentiality of pupil records and school district data

Coordinating and maintaining the inventory of student Chromebooks and related supplies.

Communicating to students with high expectations for academic achievement and appropriate behavior in and outside the classroom

Maintaining a positive and welcoming environment for parents, visitors, coworkers and students

General administrative duties as assigned by the Lead Person and the School Business Office

Supports school business office with securing completed lunch applications from families, handling of lunch vendor paperwork

Attending to cafeteria duties when students are present

Is responsible for the daily collection and tracking of lunch fees from students and staff

Attend IEP and I&RS meetings (on an as needed basis) when communication issues arise.

Attend meetings (on an as needed basis) to assist with translating and communication issues

Transportation liaison with NESC for regular bus schedule, summer bus schedule (as needed) and after school program (as needed).

Shares attendance duties with part time receptionist

Provides assistance to the finance department in the area of requisition processing for purchase orders, and vendor ordering of materials

Assists with daily Chromebook and charger needs of students

Assist finance department with the collection and submission of payroll timesheets

Collect and works with the Lead Person to secure timely timesheet submission to the Business Office

Operates copy machines and collates material

Types and distributes daily, monthly and weekly bulletins or reports as required

Maintains and updates the emergency closing list, staff roster, attendance and sign-in sheets as assigned

Maintains student records, including those pertaining to school activities

Job Type: Full-time

Pay: From $32,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Language:

• Spanish (Required)

Work Location: In person