Confidential Secretary to the Assistant Superintendent for Human Resources - Human Resources (Office Clerk II)

JobID: 3364

Position Type:
Secretarial/Clerical/Confidential Secretary

Date Posted:
5/15/2026

Location:
District Office - Human Resources Department

Date Available:
Or on About July 1

Closing Date:
05/29/2026

This is a competitive Civil Service position; therefore, the successful candidate must currently hold the Monroe County Civil Service title, Office Clerk II, be reachable on the eligibility list for this title, or meet the eligibility criteria to be appointed temporarily and sit for the exam when next offered

HOURS:
Monday Friday
8:00-4:30 (1hr. unpaid lunch)
(8:00-3:00 during school breaks/summer)

SALARY:
$23.75/hour minimum starting (12 month position/1860 hours, annualized salary is $44,175.00 minimum)

REPORTS TO:

Assistant Superintendent for Human Resources

DESCRIPTION OF DUTIES:

The Secretary to the Assistant Superintendent for Human Resources provides high-level confidential administrative and clerical support to the Human Resources Office. This position requires excellent organizational, communication, and interpersonal skills, as well as the ability to maintain strict confidentiality regarding personnel matters and district operations. Does other related work as required.

DESIRABLE ATTRIBUTES:

Ability to work effectively in a confidential environment while maintaining a high level of discretion and confidentiality.
Demonstrate proficiency in technical and computer applications relevant to office operations.
Strong attention to detail and organizational skills.
Ability to effectively manage multiple priorities in a fast-paced office environment.
Strong interpersonal and relationship-building skills.
Ability to work collaboratively with colleagues, departments, and external offices.
Proficiency in Microsoft Office Suite, Google Workspace, and HR management systems.
Excellent customer service and public relations skills.
Knowledge of school district personnel systems and Board of Education procedures preferred.
Familiarity with New York State education employment regulations and certification requirements preferred.
Knowledge of Civil Service systems, processes, and applications preferred.
Strong judgment, analytical thinking, and problem-solving abilities.
Ability to quickly acquire knowledge of departmental organization, functions, policies, procedures, laws, and regulations.
Demonstrate initiative, adaptability, and resourcefulness.
Demonstrate professionalism, tact, and courtesy in interactions with colleagues, employees, students, parents, and the public.
Ability to interpret and execute complex oral and written instructions accurately.
Strong verbal, written, telephone, and electronic communication skills.
Ability to prepare professional correspondence, perform basic arithmetic functions, and complete standard reports accurately.
Ability to meet the physical and functional requirements of the position, including prolonged periods of sitting, regular use of standard office equipment, and the ability to lift and transport office materials weighing up to 25 pounds.

PERFORMANCE RESPONSIBILITIES:

Provides comprehensive administrative support to the Assistant Superintendent for Human Resources, including but not limited to composing, preparing, proofreading, and distributing correspondence, reports, agendas, contracts, personnel documents, and collective bargainingrelated materials with accuracy and confidentiality.
Coordinates schedules, appointments, meetings, interviews, professional development activities, and communications for the Human Resources Office while responding to inquiries from employees, applicants, administrators, and the public with professionalism and courtesy.
Organizes, maintains, and updates confidential employee records, personnel files, HR databases, seniority lists, certification records, leave records, tenure information, staff placement data, and other personnel-related documentation in compliance with district policies and applicable laws and regulations.
Supports recruitment, hiring, and onboarding activities by posting vacancies, communicating with candidates, scheduling interviews, preparing employment paperwork, maintaining eligibility lists, and reviewing contracts and benefits information with newly hired administrators and teaching staff.
Maintains list of candidates for permanent and long-term substitute teacher openings.
Collaborates with the Payroll Office regarding salary changes, insurance and benefits enrollment, flexible spending account information, annual salary coordination, and other personnel-related payroll matters.
Maintains individual teacher records relative to graduate courses and in-service hours and makes appropriate salary changes through the Payroll Office.
Prepares and maintains seniority lists for teachers and administrators.
Prepares Board of Education personnel agenda items, staff change recommendations, supporting documentation, and related correspondence for monthly meetings.
Assists with district reporting and compliance activities, personnel surveys, substitute staffing coordination, employee absence tracking, and adherence to federal, state, and local employment regulations.
Monitors office supplies, maintains efficient office operations, and distributes district personnel forms.
Performs other duties as assigned by the Assistant Superintendent for Human Resources.

EVALUATION:

Performance in this position will be evaluated by the Assistant Superintendent for Human Resources.

QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma, plus EITHER:

Three (3) years of full-time, part-time or volunteer equivalent office clerical experience; OR,
Graduation from a regionally accredited, or New York State registered, college or university with an Associate's degree in Secretarial Science; plus one (1) year of office clerical experience; OR,
Any equivalent combination of training and experience as described above sufficient to indicate ability to do the work.

The Fairport Central School District is proud to be an equal opportunity employer. The District is committed to achieving a more diverse workforce. Candidates of diverse backgrounds and experience are strongly encouraged to apply.

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