Construction Administrative Assistant

Overview
Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you’ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly
• Maintain organized filing systems for project documents, contracts, and correspondence
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping
• Assist with calendar management and scheduling for project meetings, site visits, and client appointments
• Enter data accurately into spreadsheets and project management software; perform regular data entry tasks
• Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional
• Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email

Requirements

• Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields
• Strong computer literacy with proficiency in BUILDERTREND
• Experience with bookkeeping software such as QuickBooks is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are a plus to assist diverse clients and team members
• Exceptional phone etiquette skills with experience managing multi-line phone systems
• Attention to detail in proofreading documents and maintaining accurate records
• Personal assistant or office support experience demonstrating reliability and professionalism
• Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading

Embark on a rewarding career journey where your administrative talents will make a real impact! We’re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.

Pay: $14.00 - $25.00 per hour

People with a criminal record are encouraged to apply

Application Question(s):

• Are you a self-starter and self-sufficient?

Experience:

• Office management: 2 years (Required)

Work Location: In person