Construction Administrative Assistant

Construction Administrative Assistant

The Woodlands, TX | Office-Based with Occasional Site Visits

Starting at $50,000/year | Full-Time

About the Role

We are looking for a resourceful, detail-oriented Construction Administrative Assistant to support our leadership team and help keep our construction operations running smoothly. This is a hands-on, varied role perfect for someone who is highly organized, proactive, and comfortable juggling both office tasks and field-related responsibilities. No two days will look the same.

Key Responsibilities

Administrative and Executive Support:

• Manage calendars, scheduling, and correspondence for leadership

• Prepare documents, reports, and presentations as needed

• Print and organize signage, marketing materials, and job site documents

• Maintain organized filing systems, both digital and physical

• Handle a variety of operational tasks as directed by leadership

Construction Operations Support:

• Follow up with vendors, subcontractors, and suppliers on outstanding items

• Coordinate and track inspections, ensuring nothing falls through the cracks

• Manage warranty coordination and maintain warranty records

• Communicate with Centerpoint Energy and manage utility account setup, transfers, and service requests

• Track and manage utility accounts across multiple properties and job sites

• Assist with permit tracking and project documentation

• Conduct occasional site visits in the greater Houston area as needed

Qualifications

• 3 to 5 years of experience in an administrative, construction, or operations support role

• Prior experience in the construction or real estate industry strongly preferred

• Comfortable making calls and following up persistently with vendors, utilities, and inspectors

• Proficient in Microsoft Office Suite

• Familiarity with construction management software such as Procore or Buildertrend is a plus

• Bilingual in English and Spanish is a plus

• Exceptionally organized with strong attention to detail

• Strong written and verbal communication skills

• Self-starter who can manage multiple priorities with minimal supervision

• Valid driver’s license and reliable transportation for occasional site visits

What We Offer

• Starting salary of $50,000 plus expense allowance

• Opportunity to grow within a thriving construction organization

• Supportive and fast-paced team environment

• Based in The Woodlands with exposure to projects across the Houston area

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in The Woodlands, TX 77380