Construction Office Administrator

Job Title: Construction Project Administrator / Office Manager

Location: Dubai, UAE
Company: ADF Abu Dhabi

About Us
ADF Abu Dhabi is a high-end specialist contractor operating in the luxury construction and fit-out sector. As part of an international group, we deliver prestigious, design-led projects across the Middle East, the UK and internationally.

To support our growing operations in Dubai, we are seeking a highly organised and proactive Project Administrator / Office Manager to oversee daily administrative activities and support project teams.

The Role

Based in our Dubai office, you will play a central role in ensuring smooth day-to-day operations, supporting project delivery, and maintaining compliance with UAE administrative and HR requirements.

This is a hands-on role requiring strong organisation skills, attention to detail, and good knowledge of UAE processes.

Key Responsibilities

Office & Administration

• Managing daily office operations and general administration
• Coordinating documentation, filing systems and project records
• Supporting senior management with reporting and documentation
• Liaising with suppliers and service providers

Project Support

• Assisting project managers with administrative follow-up
• Tracking orders, deliveries and materials procurement
• Maintaining cost trackers and internal registers
• Supporting subcontractor documentation and compliance checks
• Coordinating logistics, accommodation and transportation where required
• Documents control

Compliance Support

• Assisting with UAE HR administration (contracts, labour documentation, onboarding and offboarding processes)
• Coordinating visa documentation and work permit processes
• Ensuring compliance with UAE labour regulations and company policies
• Maintaining employee records and supporting payroll administration
• Liaising with free zone / mainland authorities where required

Experience & Profile

• Minimum 5 years’ experience in administration within construction, fit-out or engineering sectors
• Strong knowledge of UAE HR processes and regulatory requirements
• Experience dealing with MOHRE / visa processes preferred
• Highly organised with strong attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Strong communication skills in English (Arabic is a plus)
• Proficient in Microsoft Office and project tracking tools
• UAE experience is essential

Why Join ADF Abu Dhabi?

• Join a specialist, design-led international group
• Be part of a growing Dubai operation with strong development potential
• Work in a high-end construction environment with prestigious projects
• Opportunity to grow with the company as the UAE structure expands

If you are an organised and proactive professional looking to join a premium construction business in Dubai, we would be pleased to hear from you.

Please send your CV to:
lucille.poirier@ateliersfrance.com

Job Type: Full-time

Pay: AED8,000.00 - AED15,000.00 per month

Application Question(s):

• Do you require Visa sponsorship?

Experience:

• Construction project : 2 years (Required)
• Procore, aconex, autodesk or equivalents: 1 year (Required)

Location:

• Dubai (Required)

Work Location: In person