Construction Office Administrator — Bilingual English/Spanish

About Light Box Homes

Light Box Homes is a boutique residential renovation company serving the Northeast Metro Atlanta area. We specialize in high-quality, design-led home transformations — whole-home remodels, kitchen and bathroom renovations, additions, and major reconfigurations. We're a small, owner-operated business built on trust, craftsmanship, and a commitment to making the renovation experience exceptional for every client.

We're growing, and we're looking for a sharp, organized, bilingual office team member to become an essential part of how we operate.

The Role

This is not a sit-and-wait position. We need someone who notices what needs to happen next — and does it.

You'll support three areas of our business: renovation projects, rental properties, and day-to-day company operations. You'll work directly with both owners and will interface with our bookkeeper, vendors, subcontractors, clients, and tenants — many of whom are Spanish-speaking. Bilingual fluency in English and Spanish (spoken and written) is required for this role.

Schedule: Monday–Thursday | approx. 8:30 AM – 4:30 PM | Partial remote flexibility available

What You'll Do

Office & Administration

• Answer and direct calls, emails, and messages
• Open, sort, scan, and organize mail (physical and digital)
• Manage office supplies and general upkeep
• Maintain organized Google Drive folders for all projects
• Build and maintain repeatable systems and checklists

Renovation Project Support

• Assist with client intake and scheduling
• Support preparation of project specs, selections, and scopes
• Coordinate material orders, deliveries, and vendor scheduling
• Assist with permit applications and follow-ups

Rental Property Support

• Handle tenant communication via WhatsApp, text, and email
• Coordinate maintenance requests and track open issues to resolution
• Manage utility accounts, pest control, and vendor appointments

Finance & Bookkeeper Support

• Organize receipts, invoices, and payment records
• Assist with accounts payable/receivable and check preparation
• Follow up with vendors and subcontractors for missing documentation

What We're Looking For

Required:

• Capable in English and Spanish — spoken and written
• Exceptional organization and follow-through
• Proactive — you flag problems before they become fires
• Proficiency in Gmail, Google Drive, Docs, and Sheets
• Comfortable using AI tools (Claude, ChatGPT, or similar)
• Professional, trustworthy, and discreet
• Strong attention to detail and high personal standards
• Reliable and consistent — you do what you say

Preferred:

• Experience in construction, remodeling, or real estate operations
• Familiarity with permitting, vendor management, or invoicing
• Basic bookkeeping or payroll support experience
• Experience in property management or tenant coordination
• Comfort with Canva, photo organization, or light social media

Compensation & Benefits

• $26–$30/hour depending on experience
• 1 week paid vacation after your first year on the job
• Flexible schedule and remote opportunities as systems develop
• Annual performance review
• Potential bonus based on company and individual performance

How to Apply

Send your resume and a brief note — in English or Spanish — telling us:

• Why you're a great fit for this role
• Your relevant experience in construction, real estate, or small business admin
• Your availability and preferred schedule
• The best time and number to reach you

Important: In the subject line, include your full name and the words Construction Office Administrator.

As the final step of your application, please send us a short video — no more than 90 seconds — recorded in Spanish, explaining why you are the ideal candidate for this position. You may email it to LightBoxHomes@gmail.com or DM us directly.

We review every application personally. No agencies or recruiters, please.

Apply by emailing: LightBoxHomes@gmail.com Questions? (404) 645-6220 | www.LightBoxHomes.com

Light Box Homes is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.

Pay: $26.00 - $30.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Tucker, GA 30084