Construction Office Manager/Bookkeeper

Overview

Please do not apply if you do not have construction office experience!
We are seeking a dynamic and highly organized Construction Office Manager/Bookkeeper as current one is retiring. This position is a full-charge bookkeeper/comptroller position that entails daily administrative operations within a busy construction environment. This role combines office management, financial oversight, and team coordination to ensure smooth project workflows and accurate record-keeping. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support project teams, vendors, and clients alike. This position offers an exciting opportunity to contribute to a thriving construction company committed to excellence and efficiency.

Duties

• Manage all administrative functions within the construction office, including filing, document control, and front desk operations
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software, including accounts payable with job costing & obtaining lien releases , client invoicing, expense & overhead tracking, insurance audits, vehicle service tracking & scheduling and payroll processing through ADP.
• Assist with budgeting by monitoring project costs and preparing financial reports for management review
• Support human resources functions such as onboarding new employees, managing time-off requests, and maintaining personnel files
• Manage multi-line phone systems and calendar management to facilitate effective communication across teams. Setting up visits with possible clients.
• Coordinate event planning or company meetings.

Requirements

• Proven experience in office management or administrative roles within a construction or related industry
• Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software. Familiarity with JobTread Project Mgmt software a plus!
• Excellent organizational skills with keen attention to detail in filing, record-keeping, and scheduling
• Knowledge of vendor management processes and procurement procedures in a construction setting
• Experience with payroll processing and human resources functions preferred
• Exceptional communication skills—both verbal and written—to liaise confidently with clients, vendors, and team members
• Ability to manage multiple priorities efficiently in a busy environment
• Strong computer skills including proficiency in MS Office Suite (Word, Excel) and calendar management tools
• Florida Notary required

Join our team that is dedicated to delivering exceptional construction projects while fostering a supportive work environment. We value energetic professionals who thrive on organization, collaboration, and continuous improvement!

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Experience:

• construction accounting: 5 years (Preferred)

Work Location: In person