Construction Procurement & Accounting Coordinator

Location: Cleveland, OH, 44144

Department: Finance & Accounting

Reports To: CFO

Job Summary

We are seeking a detail-driven Construction Procurement & Accounting Coordinator to own purchase order creation, vendor coordination, and accounts payable for our construction operations. This role acts as the central gatekeeper between construction teams, vendors, and accounting—ensuring accuracy, cost control, and timely execution.

This position works day-to-day with construction leadership and maintains a dotted-line relationship with accounting to support financial controls and monthly close.

Key Responsibilities

Procurement & Purchase Orders

• Create, issue, and manage purchase orders for construction projects
• Submit POs through AvidXchange and AppFolio integrations
• Enforce PO approval workflows, documentation, and budget alignment
• Coordinate with project managers, vendors, and property management teams
• Track PO status, delivery timelines, and change orders

Accounts Payable (Construction)

• Own AP workflow for construction vendors and subcontractors
• Match invoices to approved POs and resolve discrepancies
• Coordinate with accounting on month-end close and reporting
• Maintain accurate vendor records, pricing, and terms
• Create invoices for GC Fees, Time and Material related to billables

Controls & Communication

• Serve as the gatekeeper for construction spend
• Flag missing information, budget issues, or non-compliant requests
• Escalate issues appropriately while keeping projects moving

Process Improvement

• Identify opportunities to improve procurement and AP workflows
• Help build scalable processes as the construction portfolio grows

Work Environment

Hybrid work environment (3 days/week in office and 2 remote)

14411 Triskett Rd, Cleveland, OH 44111

Qualifications

Education

• High school diploma or equivalent required
• Degree in Accounting, Finance, or Business preferred

Experience

• 3+ years of experience in accounts payable or related accounting role
• Prior experience in construction or property management industry is strongly preferred
• Familiarity with PO-Based AP workflows in construction
• Experience supporting multiple concurrent projects

Software Proficiency

• Strong knowledge of accounting software (e.g., QuickBooks, AppFolio, Yardi, Rent Cafe, etc.)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams)

Skills & Abilities

• Strong attention to detail and ability to meet deadlines
• Excellent organizational and communication skills
• Ability to work collaboratively with multiple teams