Construction Project Administrator

ABOUT US

Lake Washington Partners is driven by a mission to build one of the US’s great real estate portfolios. Co-founded by brothers Jordan and Jeremy Lott in 2006, our portfolio spans 11.6M square feet and 49 buildings across 10 states including urban and suburban office buildings, diverse industrial properties, and multi-family apartments under our Refound Residential brand. Each of our properties is a testament to our commitment to quality, efficiency, and long-term success. 

We are a private, family-owned company guided by respect, honesty, integrity, collaboration, and longevity. These core values guide every decision we make and relationship we build. We believe greatness comes from the right blend of financial success, operational excellence, and social responsibility because our actions impact not just our investors and employees, but the broader community around us. That’s why we drive to be not only good at what we do, but good for those we serve.

POSITION SUMMARY : 

The Construction Project Administrator is responsible for the administrative management of construction projects throughout all phases of the project. This position needs to demonstrate critical thinking and creative problem-solving skills, as well as strong planning, organizational and communication capabilities. Additionally, they exhibit mediation skills and have the ability to work with all levels within the organization.

DUTIES & RESPONSIBILITIES:

·        Administer & review internal project forms and processes in support of Construction Management and Project Management teams.

·        Work with Project Team to process required paperwork and documentation from contractors, sub-contractors, and vendors, including contracts, certificates of insurance, proposals, lien waivers, etc.

·        Work with Legal department to finalize and issue project contract documents.

·        Work with Project Manager to process invoices and payment applications; ensure proper billing, reconciliation with contracts, and jurisdictional lien waivers are in place.

·        Work with Project Manager to review closeout package, project folder, Yardi for closeout compliance.

·        Collaborate on, maintain, and update Construction Department policies, procedures, and forms.

·        Manage, audit, and update internal construction cost accounting, and project file management software platforms.

·        Support the needs and requirements of the Company; adhere to accepted project management methods, procedures, and quality objectives.

·        Perform other duties as assigned.

JOB SKILLS & ABILITIES:

·        Proficiency in Microsoft Office (Outlook, Excel, Word, Project, Teams)

·        Experience with software systems including or equivalent to Yardi Construction Module and Yardi PayScan.

·        Demonstrate the flexibility to handle frequent schedule, priority, &/or process changes.

·        Excellent customer service to internal and external customers and vendors.

·        Exceptional written and verbal communication skills.

·        Outstanding time management, workload prioritization, and resource planning skills.

·        Excellent analytical and problem-solving abilities.

·        Dependable attendance and punctuality.

·        Ability to keep a positive, supportive attitude towards the Company, job, customers, and co-workers.

·        Ability to exemplify company values in all aspects of job performance.

·        Demonstrates the ability to take initiative and work both independently, as well as with a team.

·        Ability to travel to LKWP properties and job sites as needed.

EDUCATION &/OR EXPERIENCE:

·        Associate’s Degree in Construction Management, Engineering, Project Management, or equivalent combination of education and construction industry experience.

·        Experience in construction industry preferred.

·        Knowledge of construction details and drawings as well as building operations and systems.

·        Experience with construction accounting including budgeting and reconciliation skills.

·        Ability to read and understand construction project contracts. Procurement and contract management experience preferred. 

Salary Range:  $28.00 - $33.00, depending on experience.

Bonus : Eligible for an annual discretionary bonus.

Benefits:

• Comprehensive medical, dental, and vision benefits
• Financial protection through short/long-term disability, life, AD&D insurance
• 401(k) plan with company match of $1 for $1 up to 4% of earnings, matched & vested at every pay cycle
• A paid time off program and paid holidays
• Paid maternity/paternity leave

Applicants must successfully pass a drug test and background check, which will be conducted in accordance with applicable state and local laws.