Construction Project & Office Coordinator – AP/Fleet)

Job Title:Entry-Level Construction Operations & Project Support Specialist (Accounts Payable & Fleet)

Entry-Level Operations & Project Support Specialist (Accounts Payable & Fleet)

Starting Pay

$26/hour + Benefits (Health, Dental, Vision, Sick Time, EAP)

Why This Role Stands Out

• Gain hands-on experience in project coordination, office management, fleet compliance, and Accounts Payable (AP)
• Career growth path toward Project Manager or AP Specialist roles
• Training provided for Procore, SiteDocs, and AP systems
• Work in a dynamic construction environment with a supportive team

Schedule & Location

• Hours: 8:30 AM – 5:00 PM, Monday–Friday
• Location: In-office at Sustineo Construction headquarters

Key Duties & Responsibilities

Project Administration

• Work on the administrative side of Procore and SiteDocs (data entry, updates, and organization)
• Support project managers with scheduling and task coordination
• Assist with procurement requests and vendor communication

Office Management

• Oversee daily office operations, including supply inventory and vendor coordination
• Order uniforms, PPE, and safety gear for field teams
• Support leadership with meeting preparation, agendas, and reporting
• Assist with onboarding processes and maintain organized filing systems
• Receiving and sending mail.

Fleet Coordination

• Manage company vehicle compliance and Coast card administration
• Maintain approved driver lists and verify insurance requirements
• Track mileage, schedule maintenance, and audit fleet assignments

Accounts Payable (AP) Support

• Review and process vendor invoices for accuracy and coding
• Assist with AP data entry and reconcile purchase orders with invoices
• Communicate with vendors regarding payment status and discrepancies

Compliance & Confidentiality

• Ensure adherence to California privacy laws and company confidentiality policies
• Maintain secure handling of sensitive employee and vendor information

Requirements

• High school diploma or equivalent (Associate’s preferred)
• Basic computer skills (Microsoft Office; Procore a plus)
• Strong organizational and communication skills
• Ability to work full-time in-office
• Interest in learning Accounts Payable processes and project coordination

Physical & Ergonomic Requirements

• Ability to sit at a desk and use a computer for extended periods
• Occasional lifting of office supplies or PPE boxes (up to 20 lbs)
• Ability to bend, reach, and move within the office environment
• Regular breaks encouraged to reduce strain; ergonomic workstation provided

California Privacy Notice

We collect personal information (e.g., name, contact details, employment history, IDs) to process applications, verify eligibility, and comply with legal requirements. Data is retained only as needed and may be shared with service providers for recruitment purposes. For details, see our Privacy Policy or contact HR at hr@sustineo.com.

Pay: From $24.00 per hour

Expected hours: 40.0 per week

Work Location: In person