Consulting Executive Assistant

Role:

Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company’s strategic impact.

Key Responsibilities:

• Provide comprehensive executive support to the CEO and leadership team, ensuring smooth daily operations.
• Manage executive calendars, meetings, travel arrangements, and priorities aligned with strategic objectives.
• Coordinate meetings and engagements with internal teams, government entities, and strategic partners.
• Conduct sector, market, and operational research; gather and analyze qualitative and quantitative data to support decision-making.
• Prepare executive presentations, reports, proposals, and strategic documents aligned with consulting standards.
• Draft professional communications, briefing notes, and reports in Arabic and English, including accurate translation.
• Support consulting and development initiatives through research, documentation, and solution development.
• Track action items, dashboards, and deliverables to ensure timely execution across projects.
• Maintain confidentiality and manage sensitive executive and project-related information professionally.
• Maintain confidentiality and manage sensitive executive and project-related information professionally.

Required Skills:

• Strong analytical thinking and ability to extract insights from data.
• Structured approach aligned with consulting and strategy execution practices.
• Understanding of the dynamics sector (Pilgrim Services preferred).
• Excellent command of Arabic and English (written and spoken).
• Strong professional writing, reporting, and presentation skills.
• Ability to translate complex information clearly for executives and stakeholders.
• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Experience preparing executive and consulting-style presentations.
• Familiarity with tools such as Notion, Miro, or Canva (preferred).
• Strong document management and organization skills.

Behavioral Competencies:

• High professionalism, confidentiality, and reliability.
• Strong executive presence and interpersonal skills.
• Ability to multitask, prioritize, and work under pressure.
• Proactive, fast learner, and adaptable in dynamic environments.

Qualifications:

• Bachelor's degree in business administration or a related field.
• 2 – 3 years of experience as an Executive Assistant or in a similar role.
• Previous exposure to consulting, strategy, or development sectors is highly preferred.
• Experience preparing strategic documents, proposals, and formal presentations.
• Professional proficiency in Arabic and English.