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Contract Administration Support
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Primary Purpose and Function: Responsible for providing support to the Contract Administration Department by maintaining production/arrival/cost data for purchased machines along with other duties outlined below.
Responsibilities:
Machine Purchases:
- Using data provided by supplier, maintain vessel ETA, ETD and Serial numbers for incoming machines.
- Track machine shipments from suppliers, add surcharges upon customs clearance and complete appropriate ERP Transactions.
Machine Shipments/Orders:
- Collect Export Compliance Documents from Distributors and submit to Okuma Japan.
- Collect and submit machine purchase orders to Okuma Japan.
- Enter Sales Orders for Distributor Stock Purchases and Manage Contract process
- Provide ad hoc data collection and reporting as needed.
- Maintain effective and professional working relationships with other OAC members, distributors and suppliers.
- Process Supplier Invoices
- Maintain E-Kit Process
- Review/Upload, approve and publish Factory Packing Lists for use by Distribution on SharePoint Portal
- Bachelor’s Degree in Business Administration or Finance preferred
- Good Customer Service Skills with a basic understanding of manufacturing or industrial distribution
- Must be proficient with Microsoft Office – including Excel, Outlook and Word
- Must be detailed oriented, flexible and have the ability to handle multiple priorities
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