Contract & Administrative Assistant

Job Title: Contract & Administrative Assistant

Reports to: Contract Administrator

Overview: Provides essential clerical and project support to the Contract Administrator, Project Managers and Senior Leadership.

Responsible for:

Ø Entering and maintaining contracts, purchase orders, and change orders in company systems.

Ø Processing executed documents promptly and ensuring accurate records.

Ø Reviewing certificates of insurance for compliance with company standards and entering the company systems.

Ø Assisting with other tasks assigned by management.

Knowledge and Skills Required:

Ø Minimum 4 years Administrative Asst experience preferred.

Ø Thorough knowledge of Microsoft 365

Ø Adobe

Ø Sage 300 CRE preferred.

Ø Good understanding of construction terminology

Ø Excellent communication, organization, and prioritization skills

Ø Notary Public is preferred.

Qualitative and other attributes required:

Ø Ability to plan and organize.

Ø Good client management and goodwill building ability.

Ø Effective time management and logical decision-making ability.

Ø Capacity to handle pressure

Ø Strong focus on detail and follow-through

Physical Demands:

Ø Ability to stand, walk, bend, squat, climb stairs frequently.

Ø Ability to lift up to 30 lbs.

Ø Ability to sit for extended periods of time in front of a computer.

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have thorough knowledge of MIcrosoft 365?
• Do you have experience with Sage 300 CRE?

Experience:

• Administrative Assistant: 4 years (Preferred)

Work Location: In person