Contract and Monitoring Manager

Why It's a great opportunity: In this role, you will oversee a small team of staff that coordinate the procurement, contracting, compliance, and monitoring process for the County’s Planning and Public Works Department. You will create, deploy, and oversee Department wide contracts and ensure contract compliance. This position will assist with providing reports and information as needed to manage staff workloads and provide data to requesting stakeholders. You may also work with the County’s Prosecuting Attorney’s office and Risk Management Division during contract preparation, execution, and administration of the contracts that are essential to the residents of Pierce County.

Why It's a great department: PPW is a diverse and fast-moving department filled with motivated professionals working to ensure Pierce County is positioned to handle growth while building, operating, and maintaining reliable infrastructure to support livable communities. PPW is responsible for a broad and complex portfolio of services that provides unique opportunities to collaborate, innovate, and inspire. We are responsible for the County road and levee systems, sewer systems, airports, ferries, building permits, environmental review, sustainability, community planning, and code enforcement - just to name a few!

https://www.piercecountywa.gov/4999/Planning-Public-Works

How to be successful in the role: Your success will come from using your experience in and knowledge of public works procurement and contracting to manage the contract procurement, writing, execution, compliance, and monitoring processes for the County. Your focus as a solution-oriented person who is able to coach and develop staff in technical concepts, comfortable speaking confidently and with technical knowledge with customers, has excellent writing skills, ability to research, project management and process improvement skills will all ensure your success.

Your future in this role: This is a chance to manage a team of professionals and build on and extend your current skillset to help shape the procurement processes for various procurement and contracting types. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success.

Core daily responsibilities:

• Manage the procurement, contract, writing, and monitoring processes.
• Coordinate the Request for Information (RFI), Request for Proposals (RFP), Request for Qualifications (RFQ) and Invitation to Bid (ITB) processes for the procurement of goods, services, and public works contracts. Develop policies and procedures, internal guidelines and deadlines to meet grant/contract requirements.
• Ensure contract amendments are complete and compliant with policies and procedures.
• Create consistent forms to be used.
• Manage, supervise, and coordinate activities of a designated unit; determine work procedures, prepare work schedules and determine methods for expediting workflow.
• Facilitate the work of evaluation committees and process. Ensure evaluation committee work is completed in a timely manner to meet deadlines.
• Conduct regular review of expiring contracts and submit information to appropriate managers for determination of future contract submissions in a given program area.

• Bachelor’s degree in public or business administration or related area AND
• Four years of progressively responsible work experience in contract and monitoring management AND
• One year in a supervisory capacity
• Any equivalent combination of experience and education is required.

Preferred qualifications:

• Certifications in Procurement and Contracting such as CPPO, CPPB, NIGP-CPP
• Experience in Public Works and goods/services contracting / purchasing
• Experience in administering inter-locum agreements
• Knowledge of RCWs, WACs and other procurement guidelines
• State, County or City Government contracting and procurement experience

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to: www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at PCHRRecruit@piercecountywa.gov and specify the Job Number and Title.
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?