Contract Billing Specialist

Job Summary:

Preparation and submission of required documents for contract billings, the requirements of which vary by customer. Work with internal personnel (project managers & accounting colleagues) to obtain and verify information needed for billings. Assist with other duties in accounting. Follow up with customers and project managers when payments are incorrect or late.

Supervisory Responsibilities:

· None

Duties/Responsibilities:

· Preparation and submission of contract billings.

· Conduct collection calls and document correspondence accordingly.

· Analyze sales tax and advise organization on best practices related to.

· Reviews and disseminates subcontractor billings including special circumstance billings as related with accounts payable.

· Perform bank reconciliations.

· Assist with answering company phone system.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Self-starter who can dive into and work through new and unfamiliar requests.

· Strong analytical and problem-solving skills.

· Ability to function well in a high-paced and at times stressful environment.

· Advanced with Microsoft Office Suite and Adobe/Bluebeam PDF software

Education and Experience:

Technical Training or Certification

Knowledge of contract & sales tax law sufficient to prepare billings and avoid compliance pitfalls.

Associate degree: Business or Accounting

FLSA Classification:

Non-Exempt

Physical Requirements

· Prolonged periods of sitting at a desk and working on a computer in a standard office environment

· Must be able to lift up to 15 pounds at times.

· Standard work hours: 8:00-4:30pm, Monday-Friday

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person