Contracting and Procurement Specialist

To support the end-to-end procurement and contracting process by coordinating vendor sourcing, managing purchase requests and orders, and assisting with contract preparation and tracking, ensuring cost-effectiveness, compliance, and operational efficiency.

Roles & Responsibilities

• Process purchase requests and convert them into purchase orders in line with internal procedures.
• Collect quotations, compare offers, and support bid evaluations.
• Maintain accurate records of vendor data, pricing, and purchase history.
• Follow up on deliveries and resolve issues related to delays or quality non-compliance.
• Coordinate with the finance team for invoice matching and payment processing
• Assist in drafting, reviewing, and processing standard contracts with vendors, training providers, and service partners.
• Track contract expirations and alert the manager on upcoming renewals.
• Ensure all executed contracts are stored and archived properly.
• Monitor compliance with contractual obligations (e.g., timelines, deliverables, terms).
• Maintain an updated vendor database and assist in onboarding new vendors.
• Support vendor performance evaluation through data collection and reporting.

Requirements

Educational Background:

• Bachelor’s degree in supply chain management, Business Administration, Procurement, Engineering, or a related field (required).
• Professional certification such as CIPS, CPSM, PMP, or equivalent (preferred).
• A master’s degree in a relevant field is an advantage.

Experience:

• 3–5 years of progressive experience in procurement, contracting, or supply chain roles.
• Strong knowledge of procurement processes, tendering procedures, and contract management best practices.
• Experience in preparing and reviewing RFQs, RFPs, contract terms, and supplier agreements.
• Familiarity with procurement policies, compliance standards, and legal considerations in contracting
• Proficiency in ERP systems and procurement tools (e.g., SAP, Oracle, Ariba)
• Proven ability to manage vendor relationships, evaluate supplier performance, and support cost reduction initiatives.
• Experience in both operational and strategic procurement activities.
• Background in working within regulated or industry-specific procurement environments (e.g., healthcare, construction, oil & gas).

Technical Competencies:

• Contract Management
• Procurement Process Expertise
• ERP & Procurement Systems
• Tendering & Bidding Procedures
• Vendor Management
• Cost Analysis & Budget Control
• Compliance & Regulatory Knowledge
• Data Analysis & Reporting
• Risk Management
• Technical Specification Review

Behavioral Competencies:

• Excellent command of oral and written English.
• Ability to work independently and as a part of a team.
• Excellent communication and documentation skills.
• Attention to details with the ability to multi-task.
• Ability to work under pressure and meet deadlines.