Contracts and Procurement Analyst I/II

Description

SANDAG is the regional agency that connects people, places, and innovative ideas by implementing solutions with our unique and diverse communities. Integral to our mission is the ability to procure goods and services necessary for the agency’s programs, projects, and business operations with the support of the Contracts and Procurement Services Division. This team provides the framework, guidance, and expertise to ensure that public dollars are spent prudently and that any contracts for work, services, or equipment are awarded in an open, fair, and competitive environment

Overview of the Contracts and Procurement Program

SANDAG conducts more than 65 solicitations on an annual basis and engages with the community and suppliers to maintain a competitive business environment. The 20+ member Contracts and Procurement Services team provides procurement and contract management expertise and is responsible for executing approximately 1,000 contracts each year, with a total value of more than of $275 million.

This team provides the framework, guidance, and expertise to ensure that public dollars are spent prudently and that any contracts for work, services, or equipment are awarded in an open, fair, and competitive environment.

Role

SANDAG is currently hiring a Contracts Analyst to join their team. Contract Analysts concurrently support numerous procurements at various stages of development, the ability to work cooperatively with project managers, contract administrators and vendors and meet deadlines, as well as possess a high level of organization and communication skills to manage multiple deadlines, is integral to the role. These positions will support various types of procurements including the areas such as professional services, construction, operational supplies, Architecture & Engineering services, technology equipment and services, and grant distribution. If you think you would enjoy the challenge of working on diverse procurements and helping project managers successfully navigate procurement laws and policies, this Analyst position may be a great fit for you.

The contracts analyst position will be filled as a limited term position that is funded for 2 years.

Job Responsibilities

• Advise agency staff regarding appropriate methods and strategies for acquiring a broad range of goods and services needed for agency programs, projects, and business operations; conduct research and propose options for conducting effective procurements.

• Provide technical assistance to agency staff with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information, and Invitations for Bids (IFBs).
• Prepare, research, and review various contracting documents, including contract amendments, task orders, assignments, purchase orders, scopes of work, and service level agreements in cooperation with agency staff and the Office of General Counsel.
• Analyze scopes of work for thoroughness and completeness, and identify potential legal or other risks; review and provide feedback regarding project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, evaluation criteria, and other components of the solicitation package; coordinate the identification of Disadvantaged Business Enterprise (DBE) goals and commitments, as appropriate.
• Coordinate advertising of solicitation documents, posting to electronic bid systems, and other outreach efforts.
• Coordinate pre-proposal meetings; prepare meeting materials; serve as meeting facilitator; prepare meeting minutes and questions and answers from attendees; post summary information.
• Review submitted proposals for responsiveness; perform cost analyses; facilitate Evaluation Committee activities regarding the evaluation selection and recommendation process; and determine applicability of prevailing wage requirements
• Assist project managers with the negotiation of contracts; review records of negotiation, cost proposals, and overhead rates.
• Research, draft, and review various types of contracts and agreements, including amendments, task orders, and purchase orders; ensure binding documents are consistent with SANDAG guidelines and funding agency requirements; coordinate with the Office of General Counsel to execute contract documents with selected contractors/consultants.
• Develop and maintain records, documents, and reports in compliance with Agency policies; gather information, perform analyses, and provide recommendations.
• Advise staff administering contracts on how to address vendor performance issues and apply contract terms to ensure vendor compliance; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work.

Typical Qualifications

• The minimum education, training, and experience qualifications include a bachelor's degree with course work in public administration, business administration, law, or a related field.
• At least one year of professional contracts and procurement experience. A combination of education and recent work experience may be considered in lieu of the degree.
• Experience facilitating the procurement of various types of goods and services; ability to review and provide guidance regarding scopes of work, technical specifications, project schedules, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria.
• Knowledge of the rules, regulations, and laws related to public agency contracts; experience with various types of public agency funding sources as it pertains to procurement requirements.
• Experience coordinating advertising, posting, and outreach efforts for programs, projects, and services; experience supporting various tasks related to coordinating the efforts of project teams.
• Experience analyzing and reviewing documents, data sets, and processes with a detail-oriented and analytical eye; experience preparing recommendations and reports for review and approval.
• Experience researching and analyzing information and writing grammatically correct documents and editing the writing of others.
• Ability to coordinate multiple concurrent projects at various stages of completion; ability to follow-up with employees and managers to keep procurements on track.
• Experience with financial management, project management, and procurement software is desirable.