Contracts & Bid Specialist

Poolsure, an Aquasol Company is searching for a Contracts & Bid Specialist to join our team in Houston, TX.

The Contracts & Bid Specialist at Poolsure is primarily responsible for managing the full lifecycle of bid opportunities and contract administration. This role is perfect for someone who thrives on process, precision, and problem-solving — ensuring that compliance efforts run smoothly from start to finish.

Primary Responsibilities:

• Follow up with customers to obtain executed contracts after winning bids
• Ensure renewals and price increases are processed per contract terms
• Keep internal systems updated with current contract information
• Maintain compliance with all required vendor and management company platforms.
• Manage the entire bid process, from identifying opportunities to final submission.
• Maintain and update bid-related websites and portals to ensure current and accurate information
• Review and revise vendor agreements to align with company policies and requirements.
• Collaborate with compliance platforms, customers, and internal teams to complete all necessary documentation.

Requirements:

• Excellent attention to detail and accuracy
• Strong organizational and time management skills with the ability to work independently
• Critical thinking skills and the ability to follow established processes while identifying improvements
• Proficiency in Salesforce or similar CRM systems
• Experience reviewing and editing contractual or legal documents is preferred
• Familiarity with contract management or bid processes is a plus