Contracts Coordinator

Job Title: Contracts Coordinator

Location: Sector 98, Noida

Nature of Job: Full-time, Work from Office

Shift: US Shift (Night Shift)

Immediate Joiners and Candidates from Localization/Translation industry is preferred

Goal of Position:

The Contracts Coordinator is wholly or partially responsible for a wide variety of the tasks included in the end-to-end contract and agreement creation and management process, and for assisting the Contracts Manager and the COO with additional associated tasks as requested.

Duties: The following duties are routine for this position. The omission of specific duties does not exclude them from this classification if the work is similar, related, or a logical assignment for this position. Other duties may be required as assigned. Core duties and responsibilities of this position include the following:

● Oversee the day-to-day email correspondence in the Contracts@biglanguage.com email addresses, triaging messages as needed.

● Review and complete various financial, informational and legal forms as needed.

● Prepare forms for review and signature.

● Communicate with clients in a professional, respectful manner while assisting with their various requests.

● Collaborate with colleagues in Marketing, the Account Services Group, (ASG), Ops, Billing, executive leadership and other teams as required in the information gathering and triage process. ● Prepare contract summaries and hold contract kickoff meetings with other teams at Language Link and other BIG Language companies as needed.

● Register and maintain registration information for various websites, client portals, etc.

● Track and follow up on expiring contracts and agreements.

● Work closely with the Bid Management team when RFPs are won to communicate necessary information for contract set up.

● Interface with legal counsel as required.

● Escalate issues and concerns to the Contracts Manager and the COO in a timely manner.

● Assist with the creation of marketing and branding collateral as needed.

● Complete other tasks and duties assigned by the Contracts Manager and the COO.

● Maintain the Contract Repository and provide information as requested by other teams.

● Knowledge of Contract Lifecycle Management (CLM) as preferred but not mandatory.

Skills/Qualifications:

● Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this position may be accepted at the discretion of executive leadership.

● Excellent verbal and written communication skills, decision-making ability, and judgment.

● College or university-level education or degree or equivalent practical experience in a related field.

● A minimum of two years of administrative or office management experience.

● A minimum of one year of experience working in a project-based environment.

● Experience with Microsoft Word and Excel, Adobe PDF and Any CLM tool.

Preferred Skills and Qualifications:

● Previous experience in or knowledge of corporate and government procurement processes.

● Ability to assess and solve problems and overcome challenges.

● Ability to work autonomously with minimum supervision.

● Collaborative and respectful team member.

● Strong time management, prioritization, and planning skills; ability to meet inflexible deadlines

● Ability to successfully work in a fast-paced, deadline-driven environment

● Two years of experience in the language services industry preferred.

● Experience with Adobe Sign