Controller

Overview
We are seeking a highly organized and proactive Controller/Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and a comprehensive understanding of office management practices. This role requires a detail-oriented individual who can manage multiple tasks effectively while ensuring a productive work environment. The Controller/Office Manager will be responsible for coordinating administrative functions, supervising staff, and maintaining efficient office operations.

Duties

• Expertise in the Construction Industry with a focus on Accounting, Bookkeeping, Account Payable & Receivable
• Work with Unions & prepare Union Payroll
• Be able to prepare certified payroll for contracted jobs
• Prepare financial reports , bank deposits and W-2's
• Manage scheduling, including calendar management for executives and staff.
• Handle vendor management, including negotiating contracts and maintaining relationships with suppliers.
• Maintain accurate financial records through bookkeeping practices, including payroll processing and budgeting.
• Proficient in Quickbooks (Contractors Edition), Outlook, Power Point, Excel, AIA Contract Documents, Quantam & Procore,
• Ensure proper filing systems are in place for both physical and digital documents.
• Manage front desk operations, including handling multi-line phone systems and maintaining professional phone etiquette.
• Foster effective communication within the team and across departments to promote collaboration.

Qualifications

• Proven experience in office management or a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in QuickBooks or similar accounting software is preferred.
• Experience with schedule management and calendar coordination.
• Familiarity with human resources practices and payroll processing is a plus.
• Background in office management is advantageous but not required.
• Demonstrated supervisory experience with the ability to lead a team effectively.
• Strong attention to detail with excellent clerical skills.
• Ability to manage multiple projects simultaneously while meeting deadlines. Join our team as a Controller/Office Manager where you will play a crucial role in ensuring our office runs smoothly while supporting our staff's success. We look forward to welcoming a dedicated professional who thrives in a dynamic environment.

Job Type: Full-time

Pay: $85,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person