Controller / Office Coordinator

Controller / Office Coordinator

Reports To: Owner / CEO

Classification: Full-Time, Exempt

Location: Middletown, RI

About Us

Newport Vineyards & Taproot Brewing Co. is a premier beverage and hospitality destination set on 100 acres of preserved farmland. As a vibrant agricultural hub, we integrate award-winning viticulture, craft brewing, and farm-to-table culinary programs. Our fast-paced, collaborative team operates across a diverse estate—including scratch kitchens, a bustling brewery, and high-volume event spaces—dedicated to innovation, quality, and a deep connection to our local community.

Overview

Newport Vineyards is looking for a highly capable, detail-driven professional to serve as the financial and administrative backbone of our growing vineyard, winery, brewery, and hospitality business. This role blends daily bookkeeping and financial record-keeping with essential office coordination and support. You will manage day-to-day accounting (AP/AR, payroll, and reporting), maintain office equipment and supplies, and support executive leadership to keep the business running smoothly behind the scenes. The ideal candidate is proactive, discreet, and comfortable wearing multiple hats in a fast-paced, hospitality-driven environment

Key Responsibilities

Bookkeeping & Accounting

• Oversee day-to-day bookkeeping, including accounts payable/receivable, payroll, and bank reconciliations.
• Maintain accurate financial records and ensure compliance with accounting standards.
• Prepare monthly, quarterly, and annual financial and tax reports.

Office Management

• Manage vendor relationships, contracts, and office supplies.
• Help develop and maintain internal systems, policies, and procedures.
• Support HR functions employee records, and benefits administration.

Executive Support

• Prepare reports, presentations, and materials for executive decision-making.
• Assist with strategic projects and follow-ups to ensure execution.
• Handle confidential information with the highest level of professionalism.

Operational Oversight

• Collaborate with leadership across hospitality, production, and retail teams.
• Identify opportunities to improve operational efficiency and cost control.
• Support special projects, events, and business initiatives as needed.

Qualifications

• Education: Bachelor’s degree or equivalent experience.
• Experience: 3–7+ years in accounting, bookkeeping, or financial management.
• Technical Skills: Strong knowledge of accounting software such as QuickBooks, Sage, or similar.
• Industry Savvy: Experience in hospitality or small business environments is a plus.
• Mindset: A proactive professional who demonstrates discretion, professionalism, and sound judgment.

Total Rewards & Compensation

• Salary: Competitive base salary commensurate with experience.
• Benefits: Comprehensive Health, Dental, and Vision; Simple IRA with company match percentage; and PTO.
• The Estate Perks: Discounts on our award-winning wines, craft beers, and farm-to-table dining.
• Environment: The opportunity to work on a stunning, historic 100-acre estate alongside a passionate, collaborative team.

Why Newport Vineyards?

• Competitive salary and comprehensive benefits.
• The opportunity to work on a stunning, historic 100-acre estate.
• A collaborative environment alongside winemakers, brewers, and event professionals.

Pay: From $85,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person