Controller/Book Keeper

Job Overview
We are a small-sized, thriving landscaping company seeking a dynamic and detail-oriented Controller/Book Keeper to oversee our financial operations and ensure accurate, compliant, and timely recording of all financial transactions.

This role is vital in maintaining the integrity of our financial data, supporting strategic decision-making, and ensuring adherence to regulatory standards.

The ideal candidate will possess a strong foundation in accounting principles, excellent analytical skills, and a proactive approach to financial management within a nonprofit, governmental, or public accounting environment. Join us to play a key role in fostering financial transparency and operational excellence!

Duties

• Manage the full spectrum of accounting functions including general ledger accounting, account reconciliation, and balance sheet reconciliation to ensure accuracy and compliance with GAAP (Generally Accepted Accounting Principles).
• Oversee accounts payable and accounts receivable processes, ensuring timely payments and collections while maintaining detailed records.
• Prepare and review financial reports, including income statements, cash flow statements, and budget variance analyses to support organizational decision-making.
• Conduct regulatory reporting in accordance with government standards and ensure compliance with SOX (Sarbanes-Oxley Act) and IFRS (International Financial Reporting Standards).
• Lead cash management activities such as forecasting cash flow needs, monitoring bank accounts, and optimizing liquidity for operational efficiency.
• Implement and maintain accounting software systems like QuickBooks, Sage, or Xero for seamless financial operations.
• Perform internal controls including double entry bookkeeping, technical accounting reviews, and general ledger reconciliation to safeguard assets.
• Support budgeting processes by analyzing financial data, preparing forecasts, and providing insights into financial concepts relevant to nonprofit or governmental sectors.
• Collaborate with external auditors during audits by providing necessary documentation related to regulatory reporting and compliance requirements.

Expectations

1. It is the job of the Controller to report financial statements to the owners, and responsible business managers.Decisions about use of company resources, and plans to manage and conduct future business should be madeaccording to the data shown by proper and appropriate operational/financial reports.

2. It is also the job of the Controller, to educate themselves, and document proper E & G procedures, regarding the up-to-date proper filing of tax forms with the Internal Revenue Service (by working with our contracted CPA).

3. In order to report financials, all transactions that move through the business bank accounts must be properly accounted. A Certified Public Accountant should certify that business transactions are appropriately audited and documented for presentation to the IRS, should the need arise.

4. In order to accomplish this objective, each accounting period, measured in months, quarters, and years must be closed and prepared for review by a Certified Public Accountant, according to GAAP.

5. In order to properly close accounting periods, the Controller must:

a. Organize company files and financial statements according to the needs of the business processes
i. Use Microsoft Teams license to create a virtual filing cabinet

b. Match receipts to corresponding business transaction in Quickbooks Online file

c. Enter all vendor bills/invoices

d. Schedule vendor payments according to due dates, while coordinating proper cash flow management

e. Reconcile all vendor statements

i. Compare invoices to Purchase Orders and Proof of Delivery documents according to established processes.

f. Reconcile all bank statements (CPA)

i. checking account
ii. Credit card accounts

6. Once accounting periods are closed and prepared for GAAP/CPA review, Financial statements will be prepared and delivered to Management and Ownership according to desired formats

7. Based on Financial Reports and management feedback, it is the Controller’s responsibility to prepare budgets and financial plans, according to the needs of the business.

8. In order to prepare for monthly closing procedures, the Controller will weekly:
a. Review receipts submitted

b. Match receipts with existing bank transactions.
c. Attempt to handle any bank transactions that do not have a matching receipt or invoice
d. Enter vendor bills
e. Pay credit card transactions that have been reconciled
f. Schedule weekly payables, and prepare weekly accounts payable report.
g. When possible, vendor and bank statements will be reconciled weekly

9. Quarterly Financial Statements will be prepared and distributed. At this time, a quarterly executive meeting will be scheduled to review the financial solvency of the company, and in order to review the performance of the

Controller in their job duties.
Other job duties include, but are not limited to:
Insurance audit preparation
1099 Preparation

Experience needed:

• Proven experience in accounting roles with a focus on business accounting environments.
• Bachelor's in Accounting/Business/related field
• Hands-on experience with accounting software, QuickBooks, and proficiency in Microsoft Word
• Expertise in account reconciliation processes including balance sheet reconciliation and account analysis.
• Demonstrated ability in analysis of financial data, budgeting, forecasting, and technical accounting concepts.
• Familiarity with cash management strategies
• Excellent understanding of debits & credits, double entry bookkeeping principles, and general ledger management.
• Strong organizational skills with attention to detail; ability to manage multiple priorities efficiently.
• Effective communication skills for preparing clear financial reports and collaborating across teams.
• Join us to be part of an organization committed to transparency, accountability, and impactful financial stewardship!

Pay: $73,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Education:

• Bachelor's (Required)

Work Location: In person