Coordinator, Admin & Ops

Job Summary
We are seeking a dynamic and highly organized Coordinator, Admin & Ops to streamline and oversee administrative functions and operational activities within our office. The role is responsible for supporting the day-to-day operational efficiency of the company through administrative coordination, office operations, compliance tracking, internal communications, vendor coordination and recruiting support.

Duties

• Coordinate operational and administrative activities across departments to ensure smooth day-to-day execution
• Manage and organize company documentation, contracts, compliance records, and operational trackers
• Support onboarding and operational setup activities for new team members, including systems coordination and logistics
• Coordinate internal events, meetings, travel logistics, team gatherings, and operational planning activities
• Maintain office operations including supplies, vendor coordination, mail handling, facilities requests, and general office administration
• Assist with subscription tracking, vendor management coordination, and renewal oversight
• Support payroll administration coordination and employee administrative requests
• Draft and distribute internal communications, operational updates, and team announcements
• Coordinate with external vendors, partners, and operational stakeholders as needed
• Provide general administrative and operational support to leadership and department heads

Requirements

• Strong organizational and multitasking abilities
• Excellent communication and follow-up skills
• Ability to manage confidential information with professionalism
• Experience with administrative operations, coordination, or office management preferred
• Comfortable working across multiple teams and priorities in a fast-paced environment
• Strong attention to detail and process management

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person