Coordinator, Administrative - Categorically Funded

DESCRIPTION

REPRESENTATIVE DUTIES

• Leads, coordinates and performs difficult and highly complex technical administrative work in support of a wide range of operations, programs and/or projects within an assigned division involving the use of independent judgment. (E)
• Assists with evaluating, recommending, implementing program processes and procedures; maintains compliance. (E)
• Responds to complaints, concerns, and related issues. (E)
• Plans, organizes, coordinates daily operations and assists with resolving work problems for administration, staff, or students by exercising independent judgment in the application of established procedures and routines; refers difficult policy questions to the appropriate office. (E)
• Serves as an initial contact coordinating communication and activities with other District departments and personnel, students, educational institutions, vendors, internal and external organizations, and the community; obtains and provides information regarding District personnel and the general public regarding District programs, policies, procedures, and regulations. (E)
• Assists with planning, coordinating and implementing departmental committee meetings, assignments, special events and other activities, and staff meetings while maintaining a high level of confidentiality; prepares agenda items; records, prepares and distributes minutes. (E)
• Attend and participate in conferences and seminars as required.
• Coordinates, schedules, maintains, and submits forms related to Adjunct/Overload and special/supplemental payroll for faculty and/or vendors. (E)
• Works with Human Resources and Payroll to monitor staffing and payments and ensures that timesheets are completed correctly and submitted to payroll in a timely manner. (E)
• Works with immediate supervisor to create, manage, maintain, reconcile, and forecast budgets. (E)
• Ensures the processing of contracts, prepares purchase requisitions; assigns account numbers; verifies availability of adequate funding; inventories and orders office supplies; contacts and follows up with vendors. (E)
• Processes and submits work orders as needed. (E)
• Assists in coordinating the evaluation of part-time faculty, and coordinates evaluations performed by the Dean. (E)
• Coordinates, prepares, and submits the schedule of classes, assigns classrooms, and submits changes/updates as needed. (E)
• Monitors all tasks and projects essential to the business of the division to ensure timely completion. (E)
• Serves as a point person for inquiries and helps to direct requests for information, reports and other assistance according to office protocols. (E)
• Compiles information and data for reports and assists in the preparation of statistical and narrative reports; conducts research as required. (E)
• Tracks, completes and submits forms related to staff absences and/or leaves and prepares payroll reports. (E)
• Processes appropriate paperwork for new hires and resignations. (E)
• Performs other related duties as may be assigned.

MINIMUM QUALIFICATIONS

This is a categorically funded position; continued employment is contingent upon continued receipt of funding.

OTHER INFORMATION

KNOWLEDGE OF:

• Operations, procedures and activities of a division office.
• Microsoft Office Suite and other software and hardware applications, Modern office practices, procedures and equipment.
• Financial and statistical record-keeping techniques. Receptionist and telephone techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills.
• Interpersonal skills using tact, patience and courtesy. District organization, operations, policies and objectives.
• Operation of office machines including computer equipment and applicable software.

ABILITY TO:

• Perform responsible secretarial support duties for a dean.
• Provide information and communicate effectively with College personnel, students and the public. Read, interpret, apply and explain rules, regulations, policies and procedures.
• Compose correspondence independently.
• Perform responsible clerical work rapidly and accurately.
• Type at 60 words net per minute. Take dictation transcribe accurately. Maintain records and prepare reports.
• Compile and organize data and prepare reports.
• Operate a variety of office equipment such as typewriter, computer, printer, word processor, calculator and other equipment as assigned.
• Learn and apply procedures, rules, regulations and terminology concerning the assigned division. Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing.
• Complete work with many interruptions. Work confidentially with discretion.
• Train and provide work direction to others.

PHYSICAL EFFORT:

• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard. Bending at the waist, kneeling or crouching to maintain files.
• Visually focusing upon computer screens and/or other records for sustained periods of time.

WORKING CONDITIONS:

APPLICATION PROCESS - PLEASE READ

This position requires the following documents to be attached to your online application in order to be considered:

• Application
• Current resume
• Letter of Intent (Cover Letter)
• Copy of Transcripts of Supplemental Coursework
  • All out of the country, transcripts must be evaluated prior to submitting them with applications.
  • Any evaluation service member of the National Association of Credential Evaluation Service (NACES) http://www.naces.org/ is acceptable.
• Typing certifications must be current within one year and must include name, date and net words per minute (NWP).
• Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position.
• Travel expenses for pre-employment interviews and employment processing will not be authorized.

This is a categorically funded position; continued employment is contingent upon continued receipt of funding.

Your application and any required attachments must be submitted by March 25, 2026.

• Does not sponsor employment visas,
• Does not participate in E-Verify, and
• Does not complete documentation related to STEM OPT or other F-1 visa programs.

ACCOMMODATIONS

If you have, any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the People, Culture and Talent (Human Resources) department at (661) 722-6311.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO DIVERSITY
Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.

Thank you for your interest in employment opportunities with Antelope Valley Community College District.

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This is a categorically funded position; continued employment is contingent upon continued receipt of funding.