Coordinator, Fixed Asset Inventory & Projects

Job Profile Summary

This position is responsible for managing and maintaining the College's fixed assets including, but not limited to maintaining computerized fixed asset records and overseeing the annual physical inventory. Coordinates the implementation of sustainable initiatives, special events, and miscellaneous projects on campus.
Serves as an administrative liaison with internal departments and outside agencies as required. Serves back-up role in managing the space allocation function on campus and/or centers.

Minimum Education:
Bachelor's Degree required.
An equivalent combination of experience and education may be considered.

Minimum Experience/Training:
Four or more years of fixed asset inventory, business office, and operations in public or private sector environment.

Essential Functions:
Daily - 25%: Assists the Business Dean, District Finance department and Manager of Campus Facilities in monitoring, controlling, tracking, disposing, and inventorying the Fixed Asset Inventory equipment on the Campus and satellite centers. Maintains proper records in compliance with all state statutes and laws, system rules, and college policies and procedures.
Weekly - 10%: Utilizes scanners to upload data, organizes inventory preparation and reviews the College’s approved asset software system to ensure accuracy of inventory. Ensures campus-wide audits are conducted.
Weekly - 10%: Assists departments in gathering data to label/asset all equipment over $1,000 for the campus and enter into the asset software system. Works with departments to reconcile scanned items. Assists Campus Facilities special projects staff with campus door inventory labeling and management.
Quarterly - 20%: Prepares monthly and annual reconciliations and reports of the Campus Fixed Asset Inventory for the Business Dean. Assists departments in the preparation of necessary documentation and provides inventory reports.
Daily - 25%: Serves as administrative liaison for complex administrative assignments and special projects within the Campus and across other college departments and campuses and performing related duties as assigned (i.e. capital equipment inventory process, political rallies, recycling programs, locksmith efforts.)
Other, as needed - 5%: In absence of Campus Classroom and Event Scheduler, coordinates the scheduling of room assignments in coordination with Staff and Administrators and acts as central point of contact with external constituencies in the provision for room scheduling and facility rental.
Other, as needed - 5%: Performs related work as assigned.

Knowledge, Skills and Abilities:
Knowledge and skill in fixed asset management inventory and the ability to lead the physical inventory for the campus.
General understanding of College's structure, policies and practices, and the impact on own area
Ability to contribute in multiple related areas within the function
Expertise in understanding and following project plans, including the coordination of multiple resources and activities
Understanding of and ability to coordinate interdependencies of work within the area and of resources from outside the area
Ability to exchange information with individuals and collaborate and colleagues within the College as well as presentation skills
Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products, Workday, and Total Recall Asset Software System
Ability to interact and effectively communicate with employee and student populations

Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Broward College offers an exceptional benefits package, including, but not limited to:

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)

• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan

• Wellness Program

• Vacation/Paid Time Off

• Winter and Spring Break Off

• Paid Parental Leave

• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Job Title

Coordinator, Fixed Asset Inventory & Projects

Position Number

P0090178

Job Status

Full time Regular

Department

South Campus Business Affairs

Location

South Campus

Pay Grade

714

Salary

$42,320 - $49,726 (Salary commensurate with education and experience.

Work Shift

Work Schedule

Monday-Friday/Weekends/Varies

Hours Per Week

40

Posting End Date

Open Until Filled

Comments

To be considered for this position, a completed online employment application form along with a resume and unofficial transcripts are required.

Designated Essential Personnel

No

FLSA Status

Non-Exempt

Position Classification

Professional Technical Staff (PTS)

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.