Coordinator, Human Resources

Job Title: Coordinator, Human Resources

Role Level: Individual Contributor

Supervisor/Manager Title: Senior Manager, Human Resources Business Partner

Job Location & Environment: Irvine, CA - Corporate Office

Job Description Summary: The Human Resource Coordinator is responsible for overall heavy administrative support to the HR department.

Job Responsibilities:

• Supports day-to-day recruiting efforts such as sourcing, posting requisitions, scheduling interviews, candidate follow-up, and creating offer letters.
• Manages company job description repository.
• Manages and creates seamless onboarding processes including background checks, new hire orientation, and I-9 verification.
• Works with appropriate internal teams (HR, IT, Admin) to ensure proper set up of new hire workspace and computer access, etc.
• Maintains accurate and up to date candidate and employee records in PayCom and employee personnel folders.
• Assists in answering internal and external questions related to Human Resources.
• Responds to verifications of employment and unemployment claims in a timely manner.
• Supports administration of employee training.
• Prepares and distributes accurate monthly reports to various departments.
• Supports company referral program.
• Assists in coordination and execution of company events.
• Supports employee wellness and safety programs.
• Assist recruitment for lower-level roles.
• Takes on special projects and assists with ad-hoc responsibilities and initiatives.

Required Education and Experience:

• Minimum 2 years experience within Human Resources.
• Knowledge of employment-related laws and regulations.
• Demonstrated ability to think creatively and operationally with strong analytical skills.
• Proficient in Microsoft Office skills (Excel, PowerPoint, Word).
• Experience with PayCom a plus.

Skills and Abilities Required for This Job:

• Must possess strong organizational and time management skills with a proven ability to meet competing deadlines.
• Follow-through/completion of all tasks
• Must be self-directed and highly detail oriented with a strong aptitude in problem solving.
• Excellent interpersonal and organizational skills.
• Team player who is comfortable with interacting with staff at all levels of the organization.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to quickly adapt to a rapidly changing environment.
• Excellent verbal and written communication skills.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of standard office equipment (computer, phone, printer)
• Ability to occasionally stand, walk, bend, and reach
• May lift and move items up to 10–15 pounds (e.g., files, office supplies)