Find The RightJob.
Coordinator of Clinical Administration
Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.
At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.
Full-Time | 40 hours/week
Position Summary
Join the Clinical Team at the School of Physician Assistant Studies (PA Studies) at Pacific University. This administrative staff position supports the 13-month clinical phase of the program, providing critical support to faculty, staff, students, and clinical partners, both nationally and internationally.
Administrative & Program Support
- Provide general administrative support for the Clinical Team.
- Assist the Assistant Director of Clinical Education with administrative tasks and coordination.
- Gather, organize, and manage student information and records.
- Register students and submit course changes in collaboration with the Registrar.
- Support program accreditation by maintaining accreditation data files.
- Attend Clinical Coordinators Committee meetings and communicate key information to team members.
- Respond to or triage emails sent to the Clinical Team inbox.
- Monitor and maintain student Clinical Phase folders and onboarding folders in Box.
- Archive outdated clinical site and preceptor records.
- Participate in presentations to students throughout the didactic phase.
- Assist with coordination of and participate in admissions activities and interview days – including up to 4 Saturdays each fall.
Clinical Rotation Coordination
- Communicate with clinical sites, preceptors, students, and institutional stakeholders for all rotations.
- Coordinate and confirm rotations, distributing relevant information to all stakeholders.
- Assign End of Rotation (EOR) Exams.
- Administer and organize Collaborative Administrative Reimbursement for clinical preceptors/sites.
- Submit rotation site locations to Financial Aid for required states.
- Update and maintain Clinical Curriculum Binder and Moodle Clinical Phase page.
- Assist with preceptor Continuing Medical Education (CME) calculations.
- Coordinate and communicate student data to external credentialing or placement entities (e.g., AMOpportunities, MyCredentialing LLC).
- Administer Preceptor Profiles and track preceptor availability.
- Create and manage hospital/clinic onboarding documentation.
Data Management & Evaluation
- Collect, monitor, and analyze:
- Site, Preceptor, and Student Evaluations (Mid-Rotation, Final, etc.)
- Student Learning Outcomes
- Student progress on clinical learning objectives; notify team of any delays
- Absence Requests, Incident Reports, and Rotation Delays
- International Rotation Documentation (Questionnaires, Journals, Checklists)
- EOR Exam Results
- Create and update Clinical Phase evaluations and student surveys (e.g., Qualtrics Student Info Survey).
- Maintain and track Alumni Clinical Phase Schedules, Patient Care Hours, and History
- Maintain evaluation records using systems like Box.
Technology & Systems Oversight
- Manage and maintain third-party platforms including:
- Assist with the administration of Didactic Simulations and Objective Structured Clinical Examinations (OSCEs).
- Serve as a Standardized Patient when necessary.
- myRecordTracker (MRT)
- myClinicalExchange (MCE)
- HealthStream
- Clinical Placements Northwest (CPNW)
- Acemapp
- SharedSpace4Learning (SS4L)
- Relias
- Blueprint Prep (formerly RoshReview)
- CORE Higher Education Group
- ELMS
- Clinician Nexus
- Ensure accurate documentation between platforms (e.g., Typhon to Box).
- Simulation & Evaluation Events
Recruitment & Outreach Support
- Send annual recruitment messages to regular preceptors.
- Track and record preceptor availability.
- Create and update site/preceptor pages for recruitment.
- Develop recruitment and informational fliers (digital and print) for preceptors, job openings, etc
- Student onboarding and compliance paperwor
Policy & Procedure Maintenance
- Update and maintain policies and procedures relevant to the Clinical Phase.
- Administer and monitor student documents including:
- Biographies
- Letters of Good Standing
Committee & Project Work
- Serve on Committees as assigned and according to interest (e.g. College of Health Professions (CHP) Clinical Coordinators Committee)
- Take on project management responsibilities such as delivering presentations on clinical year preparation
Qualifications
Education & Experience:
- Minimum two years’ experience in office support or customer service.
- Bachelor’s degree preferred.
- Prior experience in academic settings is a plus.
- Ability to maintain confidentiality is essential.
Skills & Abilities:
- Excellent verbal and written communication skills.
- High attention to detail and organizational ability.
- Able to prioritize tasks, work under deadlines, and remain focused in a busy environment.
- Proficiency in Microsoft Office, Google Suite, Excel, Word, and various database systems.
- Demonstrated integrity, flexibility, and reliability.
- Fluent in written and spoken English.
- Must pass a criminal background check.
APPLICATION PROCESS
To apply, please upload your resume and cover letter along with your Paycom application. Persons who do not follow and complete the application process are not applicants and will not be considered for employment.
Only qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending on the position. All qualified applicants will be notified once the selection process has closed.
Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the future.
At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to opportunities and equitable pay for all employees.
Studies have shown that women and people of color are less likely to apply for jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about how your background and skill set may qualify you for the role.
We, who make up Pacific University, aspire to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided opportunities to succeed.
COMPENSATION AND BENEFITS
We offer a comprehensive benefits package for qualifying employees. Current benefits include:
- Generous paid time off (for vacation, holidays—including winter break—and sick leave)
- Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
- Comprehensive dental and vision plans
- Generous retirement contribution after one year of service with no match required
- Free mental health appointments
- Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
- On-campus benefits, including free access to our sports facility and library
- Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)
EQUAL OPPORTUNITY EMPLOYMENT
Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.
NOTICE OF NONDISCRIMINATION POLICY
Pacific University makes all employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law. Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR 97116 or via email at provost@pacificu.edu.
Similar jobs
No similar jobs found
© 2026 Qureos. All rights reserved.